Hybrid Events & Scheduling Coordinator

The Car Park, LLC; Raleigh (NC); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

PTO 18 days

Paid parental leave

Volunteer time off

Paid holidays

Medical, dental, vision

401(k)

Job summary

The Car Park, LLC is seeking a Special Events Coordinator in Raleigh to bridge HR and Events, combining office scheduling with hands-on event support. You will manage rosters, assist onboarding, prepare payroll reports, and coordinate staffing for live events, with a strong emphasis on accuracy and timely communication.

The role requires 3+ years in a high‑level admin or operations role, experience with payroll tools, and proficiency in Excel, Teams, QuickBooks, and Smartsheet.

Qualifications

• At least 3 years in a high‑level administrative position or operations coordinator role.
• 1+ year leading process improvement and documentation projects.
• Experience with payroll and scheduling software.

Responsibilities

• Provide real-time scheduling support and roster management for Special Events staff.
• Assist onboarding and offboarding, including interviews and paperwork.
• Produce and distribute memos, letters, schedules, and forms.
• Coordinate event details and staffing, including time conflict awareness.
• Deliver weekly payroll reports and collaborate with HR on payroll issues.
• Generate weekly invoices and coordinate with departments.

Skills

Events scheduling & roster management

Payroll oversight

Excel

Teams

QuickBooks

Smartsheet

Project management software

multitasking

Tools

Payroll software

Scheduling software

QuickBooks

Smartsheet

Teams

Job description

The Car Park, LLC is seeking a Special Events Coordinator in Raleigh to bridge HR and Events, combining office scheduling with hands-on event support. You will manage rosters, assist onboarding, prepare payroll reports, and coordinate staffing for live events, with a strong emphasis on accuracy and timely communication.

The role requires 3+ years in a high‑level admin or operations role, experience with payroll tools, and proficiency in Excel, Teams, QuickBooks, and Smartsheet.