Hybrid Event Planner: Speaker and Attendee Experience

Meeting Achievements; Valparaiso (IN); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Health savings account

Paid time off

Parental leave

Vision insurance

Job summary

Meeting Achievements in Valparaiso, IN, seeks an Assistant Event Planner to manage speaker/attendee experience, marketing functions, vendor coordination, and technical support for high-quality conferences and events.

You will collaborate with Event Managers to coordinate registration, CME data systems, and Run of Show, ensuring customer and business goals are met with a smooth hybrid on-site/remote workflow.

Qualifications

• 1 year of event planning experience required.
• Experience coordinating speakers and travel arrangements.
• Strong written and verbal communication for attendees and vendors.
• Ability to manage registration systems and event materials.

Responsibilities

• Provide meticulous event planning support for on-site and virtual events.
• Collaborate with Event Managers to meet project deliverables.
• Plan, build, and manage event activities, websites, and registration.
• Manage Speaker Management: booking, travel, lodging, scheduling talks.
• Handle marketing elements: materials, signage, attendee packs.
• Oversee attendee management and CME data processes.
• Coordinate AV, décor, catering, transportation, and venue details.
• Work with production teams to ensure timely delivery of event elements.

Skills

Event planning

Marketing support

Vendor coordination

Speaker management

Attendee management

Websites/registration systems

Tools

Registration systems

Website management

CME data system

Job description

Meeting Achievements in Valparaiso, IN, seeks an Assistant Event Planner to manage speaker/attendee experience, marketing functions, vendor coordination, and technical support for high-quality conferences and events.

You will collaborate with Event Managers to coordinate registration, CME data systems, and Run of Show, ensuring customer and business goals are met with a smooth hybrid on-site/remote workflow.