Hybrid Event Coordinator - Travel & Tuition Perks

Freeman Company; Philadelphia (Philadelphia County); Híbrido; USD 42.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Descripción de la vacante

The Freeman Company is seeking an Event Coordinator to join our events team. You will collaborate across the projects team to plan and execute B2B and B2C corporate events, managing details from decor to travel, graphics, staffing, and F&B.

This role supports the Events Team with a hybrid schedule (2-3 days in office or at show site) across multiple locations, including Philadelphia. You will handle internal planning docs, vendor communications, and budget support while traveling for onsite

Formación

• Background in event coordination or similar; typically 2+ years of experience.
• Must be self-motivated, highly organized and articulate.
• Willingness to travel (evenings, weekends, holidays possible).
• Excellent computer skills: Google, Microsoft and Apple apps; Slack and Google chat; collaborative project software.

Responsabilidades

• Assist in planning and executing client events; support Project Team, Lead Producer and Account Director.
• Handle decor, furniture sourcing and management; transportation planning; graphics matrices; staffing and F&B support.
• Coordinate and share internal planning documents; track timelines and action items.
• Coordinate with third-party vendors; brief and manage to ensure success.
• Capture detailed meeting notes; provide recaps and action items; support vendor and venue databases.
• Maintain client files (contracts, budgets, schedules) in Google Drive, Egnyte or other client platforms.
• Develop mastery of company tools and processes; assist with budget development for assigned areas.
• Support Project Team and Account Director with team communications; foster positive internal/external relationships.
• Travel to and onsite execution of specific events as needed.

Conocimientos

Event coordination

Organization

Communication

Travel flexibility

Vendor management

Budgeting

Teamwork

Attention to detail

Herramientas

Google Workspace

Microsoft Office

Slack

Google Chat

Egnyte/Drive

Descripción del empleo

The Freeman Company is seeking an Event Coordinator to join our events team. You will collaborate across the projects team to plan and execute B2B and B2C corporate events, managing details from decor to travel, graphics, staffing, and F&B.

This role supports the Events Team with a hybrid schedule (2-3 days in office or at show site) across multiple locations, including Philadelphia. You will handle internal planning docs, vendor communications, and budget support while traveling for onsite