Hybrid Elections Finance Administrator

King County, WA; Renton (WA); Presencial; USD 65.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible schedules

Telecommuting options

Paid holidays

Transportation program

Retirement benefits

Healthcare options

Descripción de la vacante

King County Elections is seeking an Elections Finance Administrator to join the Administrative Services team. This role provides key administrative support including accounts payable, purchasing, payroll, process improvement, and records management in a fast-paced, mission-driven environment.

The ideal candidate will be highly organized, able to manage multiple priorities, maintain confidentiality, and collaborate across teams.

Formación

• Four years of increasingly responsible experience in accounts payable.
• Proficiency with technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Teams, and SharePoint.
• Demonstrated ability to work independently and collaboratively with sound judgment, flexibility, professionalism, and tact.
• Demonstrated ability to analyze and interpret data, contracts, policies, and procedures. Strong research skills, including preparing accurate reports and reconciling errors or discrepancies.
• Demonstrated skill in organizing and prioritizing a high-volume workload with competing deadlines, while maintaining strong attention to detail in an occasionally ambiguous environment.
• Clear and effective verbal and written communication skills with a commitment to maintaining confidentiality.
• Demonstrated skill and experience coordinating diverse assignments and supporting cross-team collaboration.
• Demonstrated ability to work effectively with a wide variety of customers in person, by phone, and via email.

Responsabilidades

• Process invoices and P-card purchases in accordance with procurement and accounting policies and procedures.
• Research and compile data for information requests, including preparing spreadsheets or custom reports.
• Process, submit, and reconcile expense reports and employee reimbursements in compliance with King County policies and procedures.
• Purchase goods and services by following established guidelines.
• Process bi-weekly payroll by following established policies for time and labor transactions, reviewing and reconciling reports, entering data, resolving discrepancies, coordinating with teams, and applying knowledge of the Coalition Labor Agreement.
• Enter and assist with employee travel in Concur and follow up with employees as needed. Train on and explain travel policies and procedures to employees.
• Assist staff with New Employee Orientations for short-term temporary staff. Collect and process paperwork, including entering data into PeopleSoft, ensure all documents are complete, and follow up with staff on missing or incomplete documents.
• Create, document, and maintain standard work processes. Identify and contribute to the development of process improvements.
• Act as Records Management lead for payroll and finance.

Conocimientos

Accounts payable

Excel

PowerPoint

SharePoint

Data analysis

Communication

Attention to detail

Herramientas

PeopleSoft

Concur

P-card system

Descripción del empleo

King County Elections is seeking an Elections Finance Administrator to join the Administrative Services team. This role provides key administrative support including accounts payable, purchasing, payroll, process improvement, and records management in a fast-paced, mission-driven environment.

The ideal candidate will be highly organized, able to manage multiple priorities, maintain confidentiality, and collaborate across teams.