Elections Finance Administrator (Administrator I)

King County, WA; Renton (WA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible schedules

Telecommuting options

Paid holidays

Transportation program

Retirement benefits

Healthcare options

Job summary

King County Elections is seeking an Elections Finance Administrator to join the Administrative Services team. This role provides key administrative support including accounts payable, purchasing, payroll, process improvement, and records management in a fast-paced, mission-driven environment.

The ideal candidate will be highly organized, able to manage multiple priorities, maintain confidentiality, and collaborate across teams.

Qualifications

• Four years of increasingly responsible experience in accounts payable.
• Proficiency with technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Teams, and SharePoint.
• Demonstrated ability to work independently and collaboratively with sound judgment, flexibility, professionalism, and tact.
• Demonstrated ability to analyze and interpret data, contracts, policies, and procedures. Strong research skills, including preparing accurate reports and reconciling errors or discrepancies.
• Demonstrated skill in organizing and prioritizing a high-volume workload with competing deadlines, while maintaining strong attention to detail in an occasionally ambiguous environment.
• Clear and effective verbal and written communication skills with a commitment to maintaining confidentiality.
• Demonstrated skill and experience coordinating diverse assignments and supporting cross-team collaboration.
• Demonstrated ability to work effectively with a wide variety of customers in person, by phone, and via email.

Responsibilities

• Process invoices and P-card purchases in accordance with procurement and accounting policies and procedures.
• Research and compile data for information requests, including preparing spreadsheets or custom reports.
• Process, submit, and reconcile expense reports and employee reimbursements in compliance with King County policies and procedures.
• Purchase goods and services by following established guidelines.
• Process bi-weekly payroll by following established policies for time and labor transactions, reviewing and reconciling reports, entering data, resolving discrepancies, coordinating with teams, and applying knowledge of the Coalition Labor Agreement.
• Enter and assist with employee travel in Concur and follow up with employees as needed. Train on and explain travel policies and procedures to employees.
• Assist staff with New Employee Orientations for short-term temporary staff. Collect and process paperwork, including entering data into PeopleSoft, ensure all documents are complete, and follow up with staff on missing or incomplete documents.
• Create, document, and maintain standard work processes. Identify and contribute to the development of process improvements.
• Act as Records Management lead for payroll and finance.

Skills

Accounts payable

Excel

PowerPoint

SharePoint

Data analysis

Communication

Attention to detail

Tools

PeopleSoft

Concur

P-card system

Job description

This is an amazing opportunity to be engaged in the election process!

The Department of Elections is searching for energetic and resourceful professionals who like to "get stuff done". The Elections Finance Administrator position in the Elections Department combines an exciting, fast paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative and fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.

We are seeking an Elections Finance Administrator to join a mission-driven team that supports essential department operations. The Elections Finance Administrator is a self-motivated administrative professional with strong judgment, accuracy, and a customer-focused approach. In this role, you will support a wide range of core administrative functions including accounts payable, purchasing, payroll, process improvement, and records management.

About The Role

This position is part of the Administrative Services team and reports to the Administrative Services Manager. It provides key administrative support that directly impacts frontline operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality, sound judgment, and effective communication. Success in this position relies on accuracy, thorough follow-through, and consistently upholding the Department’s high standards.

Who May Apply

This position is open to all qualified applicants. This position is open until filled. Applications submitted by October 23rd will be part of the first round of review and interviews. This recruitment may also be used to create a list of candidates to fill current and future career service and term-limited temporary (TLT) positions over the next 6 months.

Job Duties

• Process invoices and P-card purchases in accordance with procurement and accounting policies and procedures. Research and compile data for information requests, including preparing spreadsheets or custom reports.
• Process, submit, and reconcile expense reports and employee reimbursements in compliance with King County policies and procedures.
• Purchase goods and services by following established guidelines.
• Process bi-weekly payroll by following established policies for time and labor transactions, reviewing and reconciling reports, entering data, resolving discrepancies, coordinating with teams, and applying knowledge of the Coalition Labor Agreement.
• Enter and assist with employee travel in Concur and follow up with employees as needed. Train on and explain travel policies and procedures to employees.
• Assist staff with New Employee Orientations for short-term temporary staff. Collect and process paperwork, including entering data into PeopleSoft, ensure all documents are complete, and follow up with staff on missing or incomplete documents.
• Create, document, and maintain standard work processes. Identify and contribute to the development of process improvements.
• Act as Records Management lead for payroll and finance.

Experience, Qualifications, Knowledge, Skills

• Four years of increasingly responsible experience in accounts payable.
• Proficiency with technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Teams, and SharePoint.
• Demonstrated ability to work independently and collaboratively with sound judgment, flexibility, professionalism, and tact.
• Demonstrated ability to analyze and interpret data, contracts, policies, and procedures. Strong research skills, including preparing accurate reports and reconciling errors or discrepancies.
• Demonstrated skill in organizing and prioritizing a high-volume workload with competing deadlines, while maintaining strong attention to detail in an occasionally ambiguous environment.
• Clear and effective verbal and written communication skills with a commitment to maintaining confidentiality.
• Demonstrated skill and experience coordinating diverse assignments and supporting cross-team collaboration.
• Demonstrated ability to work effectively with a wide variety of customers in person, by phone, and via email.

Highly Competitive Candidates Will Have

• Knowledge of King County procurement, accounts payable, and/or payroll policies and procedures.
• Experience with Content Manager or an equivalent records management system.
• Demonstrated experience with identifying, analyzing, and improving specific internal processes, contributing to enhanced efficiency and operational excellence within the work unit.

Competencies You Bring

Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

Customer Focus: Building strong customer relationships and delivering customer-centric solutions.

Supplemental Information

Work Location

The work associated with this position will be performed primarily in person at Elections headquarters with some telecommuting work as needed. The work site for this position is the Elections Building, 919 SW Grady Way in Renton.

Work Schedule

This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. The workweek is typically 40 hours per week, 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.

Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.

Union Representation

This position is represented by Teamsters Local 117.

Hybrid Work Environment

The work associated with this position will be performed primarily onsite with some telecommuting work as needed. Periodic deadlines around election cycles may require additional hours or flexibility in scheduling. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection, where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in the department's hybrid environment.

King County’s Vision, Mission, and ACTIVATE Values unite us. King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.