Hybrid Donor Engagement Administrative Coordinator

United Way of Greater Charlotte; Charlotte (NC); Hybrid; USD 44,000 - 48,000; Part time

Job summary

United Way of Greater Charlotte is seeking an independent Administrative Coordinator to support the Chief of Philanthropy and Donor Engagement. The contractor will manage calendars, donor meeting logistics, correspondence, and records to keep priorities organized and moving.

This hybrid, part-time role (2 days in office in Charlotte) is 25–30 hours weekly, for a 6-month term with renewal based on performance and funding.

Qualifications

• Experience supporting a senior leader or executive.
• Advanced Microsoft 365 skills.
• Excellent writing, editing and proofreading.
• Discretion with confidential and donor information.
• Strong organization and follow-through with minimal direction.
• Own equipment and workspace, consistent with independent contractor status.

Responsibilities

• Calendar and Meeting Management: Coordinate the Chief's calendar, donor visits, board and committee meetings, and partner agency meetings; prepare agendas, briefing notes, and follow-up actions.
• Donor Engagement Support: Prepare donor briefing packets, track meeting outcomes, coordinate timely acknowledgments, thank-you notes, and stewardship touchpoints.
• Donor Records and CRM: Enter contact reports, update donor records, and run routine reports in the donor database, protecting accuracy and confidentiality.
• Board Committee Support: Assemble meeting materials, take and distribute minutes, track action items for philanthropy-related committees.
• Project Coordination: Track deadlines across priorities and flag items needing the Chief's attention.

Skills

Executive support

Microsoft 365

Writing & editing

Discretion

Organization

Independent worker

Tools

Salesforce

Raiser's Edge

Blackbaud

Job description

United Way of Greater Charlotte is seeking an independent Administrative Coordinator to support the Chief of Philanthropy and Donor Engagement. The contractor will manage calendars, donor meeting logistics, correspondence, and records to keep priorities organized and moving.

This hybrid, part-time role (2 days in office in Charlotte) is 25–30 hours weekly, for a 6-month term with renewal based on performance and funding.