Hybrid Corporate Partnerships Coordinator

American Association of Neurosurgeons Inc; Rolling Meadows (IL); Hybrid; USD 55,000 - 72,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The American Association of Neurosurgeons Inc seeks a Corporate Relations Coordinator to support sponsorships, grants and partnerships across the enterprise. You will handle agreement administration, invoicing, revenue tracking and CRM data management in a fast-paced association setting.

This is a full-time hybrid role based in Rolling Meadows, IL, requiring two days per week in the office. You will collaborate with Finance, Meetings and Marketing to ensure timely fulfillment of sponsor

Qualifications

• Bachelor’s degree required.
• 1–3 years in administration, corporate relations or related fields.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Prepare, process and track LOAs, sponsorship agreements, grant documentation and related corporate partnership materials.
• Coordinate invoicing, payment tracking and revenue reconciliation with Finance.
• Maintain accurate records of sponsorships, grants, corporate commitments and agreements within the CRM and internal tracking systems.
• Track agreement status, invoicing, payments, deadlines, renewal schedules and outstanding documentation.
• Support the execution and fulfillment of contractual obligations, sponsor benefits and recognition requirements.
• Coordinate amendments and other changes to corporate agreements and invoices.
• Maintain organized electronic records and documentation for corporate partnership activities.
• Help ensure corporate support activities follow established AANS policies, procedures and approval processes.
• Maintain accurate corporate partner profiles, funding histories, engagement notes, contacts and activity records.
• Prepare monthly, quarterly and annual corporate revenue reports in collaboration with Finance and internal stakeholders.
• Assist with revenue reconciliation and identification of outstanding payments or discrepancies.
• Support the development and maintenance of dashboards, reports and performance metrics.
• Provide information and reports to support departmental planning, forecasting and corporate partner strategy.
• Support sponsorship administration and fulfillment for the AANS Annual Scientific Meeting, Spine Summit, educational programs, fellowships, NREF initiatives, NeuroPoint Alliance programs, Section activities and other enterprise initiatives.
• Communicate with corporate partners regarding agreements, invoices, payments, deadlines, deliverables and fulfillment requirements.
• Maintain sponsorship timelines, deliverable schedules and fulfillment records.
• Coordinate with internal departments to ensure sponsor benefits and recognition are delivered accurately and on time.
• Assist with sponsor communications and logistical coordination before, during and following meetings and programs.
• Support post-program reconciliation and documentation of sponsorship fulfillment.
• Provide day-to-day operational support for the Corporate Relations team.
• Schedule internal and external meetings and maintain departmental calendars.
• Prepare meeting materials, agendas, reports and supporting documentation.
• Coordinate administrative and logistical support for the Corporate Relations Committee and other volunteer or leadership groups as needed.
• Maintain departmental files, documentation and records in accordance with organizational record-retention practices.
• Identify opportunities to improve administrative processes, tracking systems and departmental efficiency.

Skills

Detail-oriented

Organized

Communication

Project coordination

Time management

Independent worker

Education

Bachelor's degree

Tools

Microsoft Office

CRM platforms

AMS

Excel

Outlook

Job description

The American Association of Neurosurgeons Inc seeks a Corporate Relations Coordinator to support sponsorships, grants and partnerships across the enterprise. You will handle agreement administration, invoicing, revenue tracking and CRM data management in a fast-paced association setting.

This is a full-time hybrid role based in Rolling Meadows, IL, requiring two days per week in the office. You will collaborate with Finance, Meetings and Marketing to ensure timely fulfillment of sponsor