Hybrid Corporate Legal Secretary: Detail-Oriented Support

LHH; Irvine (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits package

Modern office environment

Job summary

LHH is seeking an experienced Corporate Secretary to support a team of corporate attorneys in Irvine. This role requires high organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate has 5+ years as a legal secretary, supports multiple attorneys, and is proficient with Microsoft Office, Adobe Acrobat, iManage, DocuSign, and billing systems. Hybrid work with 4 days onsite and 1 day remote is available.

Qualifications

• Minimum 5 years of experience as a legal secretary, preferably in corporate law.
• Experience supporting multiple attorneys simultaneously.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (iManage preferred).
• Strong organizational, communication, and multitasking skills.
• Familiarity with client intake, conflicts, billing systems, and tools such as DocuSign.

Responsibilities

• Prepare engagement letters, conflict waivers, and client intake documentation.
• Support client billing processes, including prebills.
• Process expense reimbursements and audit requests.
• Maintain complex attorney calendars, meetings, and deadlines.
• Coordinate attorney registrations for conferences and professional events.
• Communicate with prospective and existing clients regarding intake and billing matters.
• Draft, format, redline, and assemble corporate legal documents and correspondence.
• Create, organize, and manage PDF documents, including closing books and executed agreements.
• Provide backup administrative and secretarial support to the corporate team as needed.

Skills

Legal secretarial experience

Multitasking

Attention to detail

Strong communication

Client intake knowledge

Tools

Microsoft Office

Adobe Acrobat

DocuSign

iManage

Billing systems

Job description

LHH is seeking an experienced Corporate Secretary to support a team of corporate attorneys in Irvine. This role requires high organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate has 5+ years as a legal secretary, supports multiple attorneys, and is proficient with Microsoft Office, Adobe Acrobat, iManage, DocuSign, and billing systems. Hybrid work with 4 days onsite and 1 day remote is available.