Hybrid Contracts Supervisor 3 – Public Works Bids

State of Washington; Tumwater (WA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible/hybrid remote work options

Competitive benefits package

Public sector retirement benefits

Job summary

Washington State Department of Transportation (WSDOT) seeks a Contracts Specialist 3 to supervise the Contract Ad & Award Office in Tumwater, WA. You will oversee advertisement, bidding, and award of statewide projects, guiding contracts from prequalification through award while ensuring compliance with laws and rules.

You will supervise Contract Specialists, develop procedures, and represent the agency with contractors and officials. Flexible/hybrid remote work options are available.

Qualifications

• Ability to review and evaluate construction contracts, bids, proposals, specifications, estimates, and other contract documents.
• Ability to assess the effects of contract addenda, project changes, competing contracts, and other factors on bid preparation and competition.
• Ability to represent the department professionally before contractors, industry representatives, agency personnel, legal counsel, government officials, and the public while conducting processes in compliance with laws and regulations.
• Ability to review bids and proposals, determine responsiveness, review award justifications, reject bids, and respond to bid protests.
• Skills in developing, revising, and maintaining manuals, forms, desk procedures, policies, and administrative guidance.
• Knowledge of applicable WAC, RCW, and other laws and regulations governing public works contracting and contractor prequalification.
• Ability to interpret laws, regulations, policies, and administrative rules and translate them into operational procedures and guidance.
• Ability to develop contractor performance evaluation procedures, review performance reports, and recommend corrective action.
• Ability to evaluate contractor prequalification submittals in support of granting or denying proposals.
• Strength in ethics and ability to maintain objectivity, confidentiality, consistency, and fairness.
• Ability to maintain confidentiality and protect sensitive and confidential bid and financial information.
• Ability to identify opportunities to improve efficiency, consistency, and quality within procurement and contract award processes.
• Actively demonstrates a commitment to learning and growth.
• Takes action to meet the needs of others.

Responsibilities

• Review contractor and project engineer comments and recommend bid opening schedules that support competition and account for addenda, competing contracts, project office feedback, and other factors.
• Review contract addenda to determine impacts and time requirements for bid preparations or the bid opening delays.
• Assist with public bid openings, receiving and publicly opening and reading bids in concert with all applicable laws and rules.
• Review contract proposals and assist with determinations of responsiveness.
• Review all bids that are determined to be non-responsive and assist with bid rejections.
• Assist with bid protests, recommendations of merit, and carrying out appropriate follow up actions.
• Assist with legal reviews through the Attorney General’s Office.
• Recommend awarding contracts to the lowest responsive bidder, and assist with soliciting and reviewing justifications for award when low bid exceeds engineer’s estimates.
• Develop and maintain manuals, forms, desk procedures, policies, and guidance related to contractor prequalification, advertisement, bidding, and award.
• Support legislation and administrative rule updates related to public works bidding and prequalification of contractors.
• Develop processes for evaluating and tracking contractor performance, review performance reports, and assist with corrective action.
• Review contractor financial information, work histories, applications, references, and other submittals to recommend prequalification levels, work classifications, maximum bidding capacities, and related adjustments.
• Review plans, specifications, and estimates to recommend work classes or combinations of work classes for contractor prequalification.

Skills

Contract evaluation

Analytical judgment

Professional representation

Bid administration

Policy & procedure development

Regulatory knowledge

Regulatory interpretation

Contractor performance

Prequalification

Ethics & objectivity

Confidentiality

Continuous improvement

Growth mindset

Service-oriented

Job description

Washington State Department of Transportation (WSDOT) seeks a Contracts Specialist 3 to supervise the Contract Ad & Award Office in Tumwater, WA. You will oversee advertisement, bidding, and award of statewide projects, guiding contracts from prequalification through award while ensuring compliance with laws and rules.

You will supervise Contract Specialists, develop procedures, and represent the agency with contractors and officials. Flexible/hybrid remote work options are available.