Hybrid Conference Center Coordinator

King & Spalding; United States; On-site; USD 65,000 - 80,000; Full time

Job summary

King & Spalding in Washington, DC seeks a Conference Center Coordinator to manage day-to-day operations of the firm’s conference center. You will coordinate room scheduling, setups, AV needs, catering, and guest lists, delivering a seamless, professional client experience.

The role requires strong organization, customer service, discretion, and the ability to handle multiple priorities in a fast-paced legal environment; flexibility for early mornings, evenings, or weekends as needed.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or related coursework preferred.
• Experience in law firm or professional services environment preferred.
• Experience supporting client facing meetings and events.
• Discretion, confidentiality, and high service standards expected.
• Equivalent education/experience considered.
• Strong customer service orientation and professional demeanor.
• Excellent organizational and time management skills.

Responsibilities

• Coordinate daily conference center operations and room scheduling.
• Serve as secondary on-site contact for hosts, attorneys, staff, and guests.
• Assist with room configurations, setups, and pre-event walkthroughs.
• Coordinate basic audiovisual needs and work with IT/AV for issues.
• Monitor scheduling system and resolve conflicts in real time.
• Respond to last-minute requests and changes with professionalism.
• Process catering invoices and reimbursements per firm policies.
• Support events, high-profile meetings, and after-hours functions.
• Track room usage and service requests; escalate as needed.
• Provide coverage for the Conference Center Manager when unavailable.
• Oversee beverage inventory for events and ensure compliance.
• Coordinate with reception, facilities, catering, and IT teams.
• Submit registration/guest lists to Kastle and account attendees.
• Attend meetings with directors when Manager is unavailable.
• Follow up with business development after events.
• Submit facility requests for maintenance and setups.
• Provide receptionist coverage as needed.
• Ability to lift up to 30-40 pounds with/without accommodation.

Skills

Customer service

Organization & time management

Communication

Education

High school diploma or equivalent

Associate’s degree or related coursework preferred

Tools

Kastle security system

Job description

King & Spalding in Washington, DC seeks a Conference Center Coordinator to manage day-to-day operations of the firm’s conference center. You will coordinate room scheduling, setups, AV needs, catering, and guest lists, delivering a seamless, professional client experience.

The role requires strong organization, customer service, discretion, and the ability to handle multiple priorities in a fast-paced legal environment; flexibility for early mornings, evenings, or weekends as needed.