Hybrid Alumni Events Coordinator

Lehigh University; Bethlehem (Northampton County); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Lehigh University’s Development and Alumni Relations team seeks a Coordinator to serve as the operational backbone, ensuring events, communications, and data touchpoints run smoothly and meaningfully impact donor relationships.

You will maintain guest and alumni records, manage registrations, process payments, and coordinate end-to-end event logistics while collaborating across departments to support the university’s mission.

Qualifications

• High School Diploma or GED required.
• 1–3 years of work-related experience.
• Experience in administrative coordination, event support, or a comparable role requiring strong attention to detail.
• Strong written and verbal communication skills with a service-oriented approach.
• Demonstrated ability to manage financial transactions or basic budget tracking accurately.
• Ability to work both independently and collaboratively within a deadline-driven team.
• Alignment with Lehigh's commitment to building lasting relationships with its alumni and donor community.

Responsibilities

• Maintain accurate guest and alumni records across Lehigh's data systems, identifying and resolving discrepancies to protect data integrity.
• Process event-related payments, invoices, and financial transactions in line with university procedures.
• Coordinate end-to-end event logistics from initial planning through to on-site execution.
• Manage registration platforms, ensuring guest information is current and accessible ahead of each event.
• Draft and distribute event communications to alumni, donors, and internal stakeholders.
• Serve as a responsive, professional point of contact throughout the event lifecycle.
• Collaborate with internal teams to align event logistics with broader Development and Alumni Relations goals.
• Support the reconciliation of event budgets and track expenditure against approved allocations.
• Contribute to post-event reviews, capturing data and feedback to improve future guest experiences.
• Provide general administrative support to the Development and Alumni Relations department as required.

Skills

Administrative coordination

Event support

Attention to detail

Communication

Budget tracking

Teamwork

Education

High School Diploma or GED

Job description

Lehigh University’s Development and Alumni Relations team seeks a Coordinator to serve as the operational backbone, ensuring events, communications, and data touchpoints run smoothly and meaningfully impact donor relationships.

You will maintain guest and alumni records, manage registrations, process payments, and coordinate end-to-end event logistics while collaborating across departments to support the university’s mission.