Coordinator, University Events

Lehigh University; Bethlehem (Northampton County); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Lehigh University’s Development and Alumni Relations team seeks a Coordinator to serve as the operational backbone, ensuring events, communications, and data touchpoints run smoothly and meaningfully impact donor relationships.

You will maintain guest and alumni records, manage registrations, process payments, and coordinate end-to-end event logistics while collaborating across departments to support the university’s mission.

Qualifications

• High School Diploma or GED required.
• 1–3 years of work-related experience.
• Experience in administrative coordination, event support, or a comparable role requiring strong attention to detail.
• Strong written and verbal communication skills with a service-oriented approach.
• Demonstrated ability to manage financial transactions or basic budget tracking accurately.
• Ability to work both independently and collaboratively within a deadline-driven team.
• Alignment with Lehigh's commitment to building lasting relationships with its alumni and donor community.

Responsibilities

• Maintain accurate guest and alumni records across Lehigh's data systems, identifying and resolving discrepancies to protect data integrity.
• Process event-related payments, invoices, and financial transactions in line with university procedures.
• Coordinate end-to-end event logistics from initial planning through to on-site execution.
• Manage registration platforms, ensuring guest information is current and accessible ahead of each event.
• Draft and distribute event communications to alumni, donors, and internal stakeholders.
• Serve as a responsive, professional point of contact throughout the event lifecycle.
• Collaborate with internal teams to align event logistics with broader Development and Alumni Relations goals.
• Support the reconciliation of event budgets and track expenditure against approved allocations.
• Contribute to post-event reviews, capturing data and feedback to improve future guest experiences.
• Provide general administrative support to the Development and Alumni Relations department as required.

Skills

Administrative coordination

Event support

Attention to detail

Communication

Budget tracking

Teamwork

Education

High School Diploma or GED

Job description

Job no: 504034
Work type: Nonexempt Staff Full-time
Location: Partial Remote, Bethlehem
Categories: Development/ Alumni Relations

Lehigh University's Development and Alumni Relations team connects thousands of alumni, donors, and friends to a university with deep roots and ambitious momentum. As Coordinator, you'll be the operational backbone that makes every event, communication, and data touchpoint run smoothly and that work has a real impact on the relationships that sustain Lehigh's mission.

Position Number: S76470

This position is a Grade: 7 - 37.5 with an approximate salary range of $37,190-$44,640 and is subject to change based on experience, skills and qualifications.

What You'll Be Doing

• Maintain accurate guest and alumni records across Lehigh's data systems, identifying and resolving discrepancies to protect data integrity
• Process event-related payments, invoices, and financial transactions in line with university procedures
• Coordinate end-to-end event logistics from initial planning through to on-site execution
• Manage registration platforms, ensuring guest information is current and accessible ahead of each event
• Draft and distribute event communications to alumni, donors, and internal stakeholders
• Serve as a responsive, professional point of contact throughout the event lifecycle
• Collaborate with internal teams to align event logistics with broader Development and Alumni Relations goals
• Support the reconciliation of event budgets and track expenditure against approved allocations
• Contribute to post-event reviews, capturing data and feedback to improve future guest experiences
• Provide general administrative support to the Development and Alumni Relations department as required

What You'll Bring

• High School Diploma or GED
• One to three years of work related experience
• Experience in administrative coordination, event support, or a comparable role requiring strong attention to detail
• Strong written and verbal communication skills with a service-oriented approach
• Demonstrated ability to manage financial transactions or basic budget tracking accurately
• Ability to work both independently and collaboratively within a deadline-driven team
• Alignment with Lehigh's commitment to building lasting relationships with its alumni and donor community

Why Lehigh

Lehigh offers a working environment that balances the energy of an engaged campus community with the stability of a well-established institution. Staff enjoy generous paid leave, tuition benefits for employees and eligible dependents, and access to Lehigh's broad professional development resources. Development and Alumni Relations is a collegial team that takes genuine pride in the quality of its work and the connections it fosters.

Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

Special Considerations

• The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Advertised: September 11, 2026 Eastern Daylight Time
Applications close: Open until filled