Hybrid AEC Proposal Coordinator — Marketing

HLB Lighting Design; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

HLB Lighting Design is seeking a driven marketing professional to join our award-winning team, supporting the Canadian and Eastern U.S. offices and the national marketing program.

You will report to the Marketing Manager, collaborate with partners and principals, and help execute firm-wide initiatives. The role requires strong self-management and proactive problem-solving, with a hands-on, collaborative approach.

Job description

Description HLB is looking for a driven marketing professional to join

our award-winning marketing team. This role will support our Canadian

and Eastern U.S. offices, as well as the national marketing team. We

expect you will be in the office 3 days a week and are able to work

remotely 2 days a week. The candidate must be a detail-oriented

strategic thinker that thrives working independently and as part of a

team. Come join our forward-thinking, employee-friendly firm with an

inclusive and inspiring culture. HLB offers competitive benefits,

generous PTO, year-round half-day Fridays and Summer Fridays, in which

the HLB offices are closed, and a commitment to maintaining employee

work-life balance. About the Position The candidate will report directly

to a marketing manager and supporting principals with an exciting

opportunity to collaborate with our national marketing team on firmwide

initiatives. The ideal candidate will possess a high level of

independence to problem-solve and the ability to collaborate on team led

initiatives. We are looking for a teammate who thrives in developing AEC

proposals, researching local market activity and potential opportunities

/ clients, and a willingness to participate in industry networking

events. A detail-oriented mindset, ability to multitask and prioritize

with strong organizational skills will be imperative for this fast-paced

position. Core Responsibilities Execute RFP and RFQ materials for

preparation of proposal submissions Lead qualitative

response/clarifications to RFQ/RFPs including preparation of resumes,

customized information, project descriptions, etc. for project pursuits

Interface with marketing staff firm-wide and participate in weekly and

monthly marketing meetings Create presentations for Principals/Designers

in relation to marketing and business development efforts Schedule

and/or support promotional meetings with clients Assist with award

submissions Facilitate photography coordination for completed projects

Research clients to expand knowledge and support business development

efforts Involvement in professional and community organizations,

including SMPS and other AEC industry Organizations Prepare brochures

and qualifications for general and tailored marketing needs Generate and

coordinate in-house marketing materials in coordination with other

offices Update CRM database (Vantagepoint) to assist Principals and

marketing team in follow-up with business development, client proposals,

leads, reporting, etc. Requirements Skill Requirements 1-3 years of

marketing experience in the AEC or related industry Fluent in English

and French, both written and verbal Strong InDesign skills required;

Graphic Design Capabilities Preferred Strong PowerPoint, Word And Excel

skills required Strong writing skills required Comfortable working with

multiple team members/Principals Strong communication skills and comfort