Hybrid Accounts Payable Specialist - Law Firm

Kahana & Feld LLP; Irvine (CA); Hybrid; USD 48,000 - 51,000; Full time

Job summary

Kahana Feld LLP in Irvine, CA is seeking an Accounts Payable Specialist to manage invoices, approvals, and account coding in a hybrid work setting. This role supports month-end close and trust transaction handling, and requires meticulous attention to detail and strong communication with vendors.

Ideal candidates have at least two years in accounts payable, experience with invoice processing, and the ability to work independently while meeting deadlines.

Qualifications

• Minimum 2 years of accounts payable experience.
• Law firm background preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with vendors and teams.
• Ability to work independently and meet deadlines.
• Experience with invoice processing.

Responsibilities

• Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place.
• Review aging report to ensure timely vendor payments.
• Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies.
• Handle application of trust and the release of trust payments.
• Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
• Respond to all internal/external vendor inquiries in a timely manner.
• Communicate and assist outer offices as needed with vendor payment inquiries.
• Reconcile vendor statements and research and correct discrepancies.
• Assist in month-end/year-end closing processes and ad hoc projects.
• Send vendor expenses to clients for direct payment, ensuring clarity and promptness in communication.

Skills

Accounts payable

Vendor communication

Time management

Attention to detail

Job description

Kahana Feld LLP in Irvine, CA is seeking an Accounts Payable Specialist to manage invoices, approvals, and account coding in a hybrid work setting. This role supports month-end close and trust transaction handling, and requires meticulous attention to detail and strong communication with vendors.

Ideal candidates have at least two years in accounts payable, experience with invoice processing, and the ability to work independently while meeting deadlines.