Hybrid Accounts Payable Specialist

Indiana University; North Carolina; Hybrid; USD 33,000 - 52,000; Full time

Benefits offered by this job

12 paid holidays

State health plan

Flexible spending accounts

Job summary

North Carolina Department of Insurance is seeking an Accounting Technician I to process invoices and payments, including grants and travel reimbursements, using NCAS/NCFS. The role emphasizes accuracy, proper documentation, and adherence to the Chart of Accounts.

The position supports escheatment and 1099 tasks, reviews vendor invoices, and may back up other accounts payable functions. Hybrid telework is available with routine office days.

Qualifications

• Considerable knowledge of accounting procedures and mathematics.
• Ability to apply fiscal guidelines and procedures.
• Experience auditing and matching invoices, travel reimbursements and other payments.
• Experience with financial systems such as NCAS or NCFS.
• Strong written and verbal communication with vendors and agency staff.

Responsibilities

• Process payments for goods and services and review invoices for accuracy and approval.
• Audit travel reimbursements and ensure proper documentation and approvals.
• Process grants and travel payments, and ensure compliance with budgets.
• Assist with 1099 tax form processing and escheatment activities.
• Serve as backup for other AP tasks including fixed assets.

Skills

Accounting knowledge

Invoice auditing

Financial software (NCAS/NCFS)

Vendor communication

Communication skills

Education

Associate's degree in accounting

HS diploma or GED + 2 years accounting experience

Tools

NCAS

NCFS

Job description

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State of North Carolina Accounting Technician I

is a Repost. Previous applicants do not need to reapply and are still under

consideration.*

Salary Recruitment Range: $32,639 - $52,000

Salary Grade: NC05

This position currently qualifies for a hybrid telework option with routine office and remote workday. The NC Department of Insurance trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

Mission of the Department of Insurance:

To promote a stable insurance market through unbiased regulation and to protect the lives and property of every citizen in all 100 counties while fostering superior, user-friendly service, courtesy, and respect.

Primary Purpose of the Position:

The primary purpose of this position is to process payments for goods and services procured by the Department of Insurance, timely and accurately. This position processes both direct and matching invoices for payment using the North Carolina Financial System, and reviews supplier invoices for appropriate documentation, accuracy, and approval prior to payment. Position also analyzes invoices to determine that expenditures are charged to the appropriate accounting distribution in accordance with the agency's Chart of Accounts. This position processes grant payments, including grants to fire departments, and travel reimbursement payments. The position shall audit travel reimbursement requests to confirm that all documentation has been included with the request, that all appropriate approvals have been obtained, that the Budget/Travel Authorization form is attached and is consistent with the reimbursement request, and that the travel policy guidelines have been followed. This position contacts suppliers and division personnel to resolve invoice and payment discrepancies and accounts payable issues. This position will ensure supplier payments are flagged accurately throughout the year to receive a 1099 form if they meet the criteria. Position will assist with the processing of 1099 tax forms by reviewing 1099 information for the calendar year and making all necessary corrections by the deadlines set by the North Carolina Office of the State Controller and mailing out the 1099 forms by the required due dates. This position will also assist with the annual escheatment process. This position serves as a backup to the other Accounts Payable Technician and as a back-up for the fixed assets and surplus functions.

Incentives of NC State Employment:

We value our employees and offer a wide varietyof competitive and family-friendly benefits. Benefits to include:

• 12 Annual paid Holidays
• North Carolina State Health Plan administered by AETNA
• Supplemental Benefits including: Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision

Knowledge, Skills and Abilities / Competencies

The FollowingKnowledge, Skills and Abilities / Competencies Are Managment Preferences

• Considerable knowledge of accounting procedures, applicable mathematics, and their application in the work environment.
• Considerable knowledge reviewing, interpreting, implementing, and enforcing fiscal guidelines and procedures to ensure policies, regulations, and programs are properly followed.
• Considerable experience auditing and matching various types of invoices, travel reimbursements and other payments for goods and services to ensure expenditures are charged appropriately, timely and accurately.
• Considerable experience with financial software systems such as NCAS, NCFS or other financial systems.
• Ability to communicate effectively to vendors and agency personnel, both orally and in writing using correct grammar.

Minimum Education and Experience Requirements

Associate's degree in accounting from an appropriately accredited institution, or High school or General Educational Development (GED) diploma and two (2) years of experience in accounting work; or an equivalent combination of education and experience.

Supplemental and Contact Information

For consideration for this vacancy, all applicants must complete an on-line application using the “APPLY” button above. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for the consideration. Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript.

Academic Degrees must be from appropriately accredited institutions and will be verified. If you are selected for a position at DOI/IC, your academic credentials will be verified.

To receive credit for your work history and credentials, you must list the information on the State Application. Any information omitted from your application cannot be considered for qualifying credit.

The Department of Insurance/Industrial Commission may conduct criminal history checks of all job applicants recommended for employment. Failure to accurately acknowledge information on criminal convictions on the state application form will be grounds for non-consideration of applications, disciplinary action, and possible criminal prosecution.

The Department of Insurance/Industrial Commission is anEqual Employment Opportunity employer and uses the merit-based recruitment and selection plan to fill positions subject to the State Personnel Act with the most qualified individuals.

***INCLUDE ALL RELEVANT EDUCATION, WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION***

***Applications with "see attached" or resumes in lieu of completed education and work experience on the formal application will be deemed incomplete and will not be eligible for consideration for the vacancy***

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.

Applicants seeking Veteran's Preference under N.C.G.S .126 must submit a DD Form 214, Certificate of Release or Discharge from Active Duty. This information may be attached to the online application or be faxed on or before the closing date.

Applicants may check the status of their application for a vacancy at any time by logging in to the government jobs system using the above link. Once the applicant has logged in, the status of each submitted application is documented next to each vacancy for which they have applied.