Hybrid Accounts Payable & Project Reconciliation Specialist

University of Colorado; Boulder (CO); Hybrid; USD 51,000 - 55,000; Full time

Job summary

The University of Colorado Boulder is seeking an Accounting Technician III to support Facilities Management on the Boulder campus by providing timely and reliable accounting information, budgetary control, and financial analysis to colleagues and campus partners.

The role focuses on approving invoices and procurement card transactions, auditing and processing payment documents, and reconciling PeopleSoft accounts while collaborating with campus teams to ensure compliance and accurate financial

Qualifications

• 3 years of relevant experience. Appropriate education will substitute for the required experience on a year-for-year basis.
• Must be a current Colorado resident to apply.

Responsibilities

• Process FM construction invoices for payment by auditing and authorizing vouchers in comparison to purchase orders/standing purchase orders/departmental purchase orders for mathematical accuracy, compliance with purchasing terms and conditions, and Federal, State, and University regulations and rules.
• Cross-train with other Accounting Technicians on the I&R Accounting team to be a source of accounts payable backup support.
• Serve as liaison between vendors, other campus departments and FM personnel to answer accounts payable inquiries. Research status of payments accessing Marketplace. Research missing and/or delinquent payments.
• Prepare monthly capital construction project reconciliations for project management system, Unifier, and PeopleSoft finance. Research discrepancies and provide feedback for construction accountants to review. Assist with journal entry corrections as needed.
• Prepare monthly reconciliation reports. Resolve problems arising from incorrect charges or coding by preparing journal entries and/or FM miscellaneous cost entries. Review outstanding encumbrances on a quarterly basis to ensure timely invoicing and purchase order close out.
• Determine which systems and data will aid in identifying discrepancies. Take initiative to follow up on issues in advance of being notified by Accounts Payable, and resolve issues in a timely manner.
• Work closely with non-accountant managers to have a comprehensive understanding of purchasing and payables rules and regulations. Use this as an ongoing opportunity to train staff, while working with the Procurement Service Center and vendors as necessary to resolve issues.
• Continue to develop, improve, and document the Accounts Payable process for FM used by the department.

Job description

The University of Colorado Boulder is seeking an Accounting Technician III to support Facilities Management on the Boulder campus by providing timely and reliable accounting information, budgetary control, and financial analysis to colleagues and campus partners.

The role focuses on approving invoices and procurement card transactions, auditing and processing payment documents, and reconciling PeopleSoft accounts while collaborating with campus teams to ensure compliance and accurate financial