Accounting Technician III

University of Colorado System; Allenspark (CO); Hybrid; USD 51,000 - 55,000; Full time

Job summary

University of Colorado Boulder is seeking an Accounting Technician III to support Facilities Management by auditing invoices, processing payments, and providing financial analysis. The role requires cross-system reconciliation in PeopleSoft, Unifier, AiM, and Marketplace as part of a larger campus accounting team.

The position offers hybrid work with in-person training and at least one day per week on site, and the salary ranges mid-$50k for this Colorado campus role.

Qualifications

• 3 years of relevant experience. Appropriate education substitutes for experience year-for-year.
• Experience in government or higher education.
• Proficiency with Microsoft Excel.

Responsibilities

• Audit and authorize FM construction invoices for payment against purchase orders and terms.
• Research discrepancies and coordinate with Procurement, FM managers and vendors.
• Prepare monthly capital construction project reconciliations in Unifier and PeopleSoft.
• Assist with journal entries and reconciliations to resolve problems.

Skills

Microsoft Excel

Administrative detail

Tools

Marketplace

AiM

Unifier

Job description

Job Summary

I&R Business Services at CU Boulder encouragesapplications for an Accounting Technician III ! This role supports Facilities Management (FM) and the Boulder Campus byproviding timely and reliable accounting information, budgetarycontrol, and financial analysis to co-workers and the campuscommunity.

The position’s main duties are to approve invoices and procurementcard transactions incurred by the University, by auditing andprocessing payment documents, using multiple accounting andfinancial reporting systems, reconciling PeopleSoft accounts byanalyzing discrepancies and making required corrections.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The I&R Office areas of responsibility includelong-range capital planning, architecture, design and construction,the operation and maintenance of all campus facilities andutilities, transportation services, workplace accident preventionand the creation of a safe working environment for campusemployees, environmental health and safety, campus logistics, andefforts around sustainability and resiliency. Beyond creating asafe and secure environment, the department is embarking on severalprojects that are key to the strategic vision of the campusincluding: crafting a clear and comprehensive framework andmethodology for campus master planning, developing strategies andtactics to improve campus sustainability and resiliency, anddynamically working within the campus and with our communitypartners to positively impact humanity.

What Your Key Responsibilities Will Be

Invoice Processing:

• Process FM construction invoices for payment to outsideentities by auditing and authorizing vouchers in comparison topurchase orders/standing purchase orders/departmental purchaseorders for mathematical accuracy, compliance with purchasing termsand conditions, and Federal, State, and University regulations andrules. Independently identify and research purchasing/payablesdiscrepancies and decide the best course of action to resolve,including collaborating with Procurement Service Center personnel,Facilities Management program managers, and vendors. Work withDesign & Construction leaders, project managers, and projectcoordinators to continually develop, improve and document theconstruction accounts payable process.

Cross Training:

• Cross-train with other Accounting Technicians on the I&RAccounting team to be a source of accounts payable backupsupport.

Accounts Payable Inquiries and Customer Service

• Serve as liaison between vendors, other campus departments andFM personnel to answer accounts payable inquiries. Research statusof payments accessing Marketplace. Research missing and/ordelinquent payments.

Construction Project Reconciliation:

• Prepare monthly capital construction project reconciliationsfor project management system, Unifier, and PeopleSoft finance.Research discrepancies and provide feedback for constructionaccountants to review. Assist with journal entry corrections asneeded.

Clearing Account Reconciliations:

• Prepare monthly reconciliation reports. Resolve problemsarising from incorrect charges or coding by preparing journalentries and/or FM miscellaneous cost entries. Review outstandingencumbrances on a quarterly basis to ensure timely invoicing andpurchase order close out.

What You Should Know

This position has the ability to work in a hybrid work modality,and will need to be in person for training and at least 1 day aweek. The position has an anticipated work schedule of Monday –Friday during regular business hours.

What We Can Offer

• The annual salary range for this position is $51,360-$55,000.
• If you have prior state-classified experience in the same classseries as this position, your pay may be set at a higher amount perthe state Step Pay Program implemented on July 1, 2024.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. Explore additional perks and programs throughthe CU Advantage program.

Be Statements

Be supportive. Be adventurous. Be Boulder.

What We Require

• 3 years of relevant experience. Appropriate education willsubstitute for the required experience on a year-for-yearbasis.
• Must be a current Colorado resident to apply.

What You Will Need

• Reference a set of decision points based on size and type ofpayment, and funding source to decide how to correctly recordtransactions in different systems: I.E. Marketplace, AiM, andUnifier.
• Approve invoices for payment after reviewing all documentation.Determine correct speedtype and account code for eachtransaction.
• Determine which systems and data will aid in identifyingdiscrepancies. Take initiative to follow up on issues in advance ofbeing notified by Accounts Payable, and resolve issues in a timelymanner.
• Determine the most efficient and effective method to research andresolve reconciling items. Requires an understanding of howinformation is recorded in each system, and the best scheme forcorrections based on each individual problem.
• Work closely with non-accountant managers to have acomprehensive understanding of purchasing and payables rules andregulations. Use this as an ongoing opportunity to train staff,while working with the Procurement Service Center and vendors asnecessary to resolve issues.
• Continue to develop, improve, and document the Accounts Payableprocess for FM used by the department.

What We Would Like You to Have

• Experience in government or higher education.
• Proficiency with Microsoft Excel.

We may request references at a later time.

In compliance with the Colorado Job Application Fairness Act, inany materials you submit, you may redact or remove age-identifyinginformation such as age, date of birth, or dates of schoolattendance or graduation. You will not be penalized for redactingor removing this information.