Hybrid Accounting Associate: AP, AR & Payroll (Med Device)

Inquis Medical, Inc.; Menlo Park (CA); Hybrid; USD 90,000 - 100,000; Full time

Job summary

Inquis Medical, Inc. in Menlo Park, CA, is seeking an Accounting Associate to manage accounts payable, accounts receivable and payroll.

This hands-on role supports accurate financial reporting and regulatory compliance within a growing medical device company. You will process vendor invoices, manage reconciliations, issue invoices, perform collections, and handle semi-monthly payroll and tax remittances, with openness to hybrid work.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of hands-on AP, AR, payroll and general accounting experience.
• Strong Excel skills, including VLOOKUP, pivot tables, and formula writing.
• Solid understanding of GL accounting and month- end/year-end close procedures.
• Excellent attention to detail and strong organizational skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Process and code vendor invoices; manage PO matching and three-way reconciliation.
• Maintain vendor master data; resolve discrepancies and manage vendor communications.
• Prepare AP reconciliations and support month‑end close activities.
• Generate and issue customer invoices; track and monitor invoice status.
• Perform collections; investigate discrepancies and address payment delays.
• Process semi monthly payroll; verify timekeeping, variable compensation, and benefits deductions.
• Calculate and remit federal, state, and local payroll taxes.
• Prepare accruals and journal entries; support month‑end and year‑end close.
• Manage Open Payments (Sunshine Act) compliance and reporting obligations.

Skills

5+ years experience in AP/AR/payroll/1

Excel

Attention to detail

Independent work

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

SAP

Job description

Inquis Medical, Inc. in Menlo Park, CA, is seeking an Accounting Associate to manage accounts payable, accounts receivable and payroll.

This hands-on role supports accurate financial reporting and regulatory compliance within a growing medical device company. You will process vendor invoices, manage reconciliations, issue invoices, perform collections, and handle semi-monthly payroll and tax remittances, with openness to hybrid work.