Hybrid Accounting Assistant III - Public Sector

State-of-Washington; Seattle (WA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible/hybrid remote work options

Job summary

Washington State Ferries (WSF), a division of WSDOT, seeks a detail-oriented Accounting Assistant 3 to support accurate financial reporting, vendor payments, and employee reimbursements. Working in the Expenditures group, you will help safeguard public resources by ensuring transactions meet regulations, policies, and contractual obligations and provide reliable accounting information.

The role offers flexible/hybrid remote work options and opportunities to grow while upholding WSF’s values.

Qualifications

• Growth mindset with commitment to learning and growth.
• Service-oriented approach to meet others' needs.
• Experience fostering respect and equal opportunity.
• Clear and professional communication with diverse internal and external customers.
• Teamwork and collaboration to meet shared goals.
• Knowledge of GAAP and ability to apply regulations to business functions.
• Financial analysis and reconciliation; research applicable state laws and policies.
• Proficiency with Microsoft Office (Excel, Outlook, Teams) at a basic level.
• Problem solving and critical thinking to identify issues and solutions.
• Independence and initiative; work with minimal supervision.
• Detail-oriented and organized; maintain fiscal accuracy in fast-paced environment.

Responsibilities

• Prepare and verify accounting documents, including GAX, PRC, and journal vouchers; resolve discrepancies before approval.
• Perform 3-part matching, verify tax status, and enter documentation and payment transactions into TRAINS
• Audit transactions for accuracy, completeness, timeliness, and policy compliance; submit supporting documentation for approval.
• Maintain accounting records, spreadsheets, and invoice files
• Review and approve PCMS transactions at the assigned level; verify coding, calculations, discounts, and sales tax before Accountant authorization.
• Resolve invoice, purchase order, and PCMS discrepancies with WSF staff and vendors.
• Manage the team inbox, respond to fiscal inquiries, and provide accounting policy and procedure guidance.
• Sort and scan mail and prepare correspondence, reports, forms, and documents.
• Uphold WSF’s strategic priorities and values, embedding them in culture through leadership actions

Skills

Growth Mindset

Service-Oriented

Fostering Respect and Equal Opp.

Customer Service & Communication

Teamwork & Collaboration

Knowledge of GAAP

Financial Analysis & Reconciliation

Technical Proficiency

Problem solving & Critical Thinking

Independence & Initiative

Detail oriented and organized

Tools

TRAINS

PCMS

ILinx

Job description

Washington State Ferries (WSF), a division of WSDOT, seeks a detail-oriented Accounting Assistant 3 to support accurate financial reporting, vendor payments, and employee reimbursements. Working in the Expenditures group, you will help safeguard public resources by ensuring transactions meet regulations, policies, and contractual obligations and provide reliable accounting information.

The role offers flexible/hybrid remote work options and opportunities to grow while upholding WSF’s values.