HVAC Service Project Manager

Capstone Mechanical, LP.; Florida; On-site; USD 90,000 - 120,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an experienced HVAC Service Project Manager to plan, execute and finalize projects for customers, sourcing materials and ensuring on-time delivery within budget.

You will lead project engineers and superintendents, conduct hand-offs, visit sites weekly, track milestones, and provide regular status updates to management while coordinating with subs, foremen and the general contractor. A strong HVAC background is required.

Qualifications

• 3 years of experience in Project Management/Project engineering in the mechanical/plumbing industry.
• Strong experience in the HVAC industry.
• Handling multiple small and changeout projects daily.

Responsibilities

• Plan, execute and finalize projects for customers.
• Source and procure goods and materials within budget and timeline.
• Manage project engineers and general superintendents.
• Attend weekly project management meetings and monthly billing meetings.
• Document progress, track milestones, and communicate status to management.
• Ensure safety and quality controls on job sites and manage change orders.

Skills

Excellent communication

Microsoft Office proficiency

Reading blueprints

Time management

Detail oriented

Independent & team player

Multitask

Tools

Microsoft Excel

Microsoft Word

Blue Beam

Job description

The HVAC Service Project Manager will be responsible for planning, executing, and finalizing projects for our company’s customers. They will source and procure high quality goods and materials, ensuring delivery and progress in a timely manner and within budgetary constraints.

Job Duties and Responsibilities:

• Manage and direct project engineer(s) and general superintendent(s).
• Complete documentation and conduct “redirection” sessions with project engineer(s) and general superintendent(s) for reprimands of inappropriate behavior, sub-standard performance, poor quality, etc.
• Conduct and participate in formal hand-off meetings with project engineers and estimators on newly awarded/contracted projects.
• Analyze new project requirements and assign general superintendents and foremen.
• Visit all assigned project job sites on a weekly basis (minimum) to document progress, materials, and workers.
• Review all projects and ensure all critical milestones are tracking to completion by documented deadlines. This may entail additional work site visits and adjusting resources.
• Provide project status updates to management on a weekly basis.
• Work directly with general superintendents on assigned projects detailing status on project hours, project materials/equipment, subcontractors, and project schedule.
• Track all manpower needs of current project.
• Estimate and forecast manpower needs of projects in backlog.
• Procure materials/equipment to come in under budget with a high level of integrity and ethical practice.
• Review material fab sheets and determine if the material is to be outsourced or completed in-house based on budget and schedule.
• Conduct weekly review of purchase orders to identify correct pricing/billing, number of materials (over/under), ensuring materials are necessary for the project, personal tool purchases are documented and accounted for, and for the possibility of theft on the site.
• Ensure all change orders have general contractor signatures before beginning work and inform general superintendent with change order status.
• Prepare for and attend monthly billing meetings.
• Prepare for and attend weekly project management meetings.
• Quality Control all assigned projects. It is essential to have a presence with the general contractor (weekly visits).
• Conduct internal walk-through and provide the general superintendent and foreman with detailed information on any issues/concerns/corrections that need to be completed.
• Verify PPE is being used by all employees on each site visit.
• Hold all site workers, including foremen and superintendents accountable to keep job sites clean and clear of unnecessary trash and clutter.
• Other duties as assigned.

Required Education/Experience:

• 3 years of previous experience with Project Management/Project engineer in the mechanical/plumbing industry.
• Strong experience in the HVAC industry
• Handling multiple small and changeout projects daily.

Competencies:

• Must have excellent communication skills, both verbal and written.
• Proficient at Microsoft Office, including Excel, Word and Blue Beam.
• Capable of reading blueprints and specifications.
• Superior organizational and time management skills.
• Must be detail oriented.
• Good understanding of project financials.
• Able to work independently or as part of a team.
• Must possess the ability to multitask.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.