HVAC Project Coordinator: Fast-Paced, Impactful Support

Karlarrabee; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Karlarrabee is seeking a Project Assistant in Miami to support project management activities for HVAC projects. The role involves managing various administrative tasks, working closely with Project Managers and field teams, maintaining project documentation, and ensuring effective communication with stakeholders.

The ideal candidate should have 1–3 years of relevant experience, strong MS Office skills, and be a proactive team player. Attention to detail and the ability to multitask in a fast-paced environment are essential.

Qualifications

• 1–3 years of experience in construction administration or project coordination, preferably in mechanical/HVAC.
• Detail-oriented and comfortable in a fast-paced environment managing multiple projects simultaneously.
• Familiar with mechanical systems and construction drawings/specifications.

Responsibilities

• Support Project Managers with day-to-day project coordination and administrative tasks.
• Help assemble bid packages and request vendor quotes.
• Prepare, submit, and track submittals for equipment.
• Maintain accurate project logs (RFIs, submittals, change orders).

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication

Ability to manage multiple tasks

Team player with a proactive attitude

Education

High school diploma or equivalent

Associate's degree in Construction Management or related

Tools

Microsoft Office Suite

Procore

Bluebeam

Job description

Karlarrabee is seeking a Project Assistant in Miami to support project management activities for HVAC projects. The role involves managing various administrative tasks, working closely with Project Managers and field teams, maintaining project documentation, and ensuring effective communication with stakeholders.

The ideal candidate should have 1–3 years of relevant experience, strong MS Office skills, and be a proactive team player. Attention to detail and the ability to multitask in a fast-paced environment are essential.