HVAC Parts & Operations Coordinator

Jobot; Newport News (VA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Career Advancement Opportunities

401K plan

Company Cell Phone / Laptop

Health/Dental insurance

Paid time off + Holidays + Sick time

Job summary

Jobot is hiring an HVAC Parts & Operations Coordinator for our Newport News, VA location. You’ll help manage day-to-day operations, support contractors and customers, and coordinate quotes, orders, and sourcing of equipment and replacement parts.

Ideal candidates have experience in HVAC distribution or related fields, strong problem-solving and communication skills, and the ability to work independently while supporting a growing branch.

Qualifications

• Experience within HVAC distribution or related industry.
• Background in parts, customer service, order management, purchasing, or branch support.
• Experience preparing quotes, processing orders, coordinating with vendors.
• Familiarity with commercial HVAC equipment and replacement parts.
• Strong organizational, communication, and problem-solving skills.
• Able to work independently and wear multiple hats.

Responsibilities

• Oversee day-to-day operations of the Newport News location.
• Serve as primary contact for contractors and customers.
• Prepare quotes, process orders, and source HVAC equipment/parts.
• Coordinate purchasing, vendors, inventory, shipping, and deliveries.
• Track orders and resolve product, warranty, and delivery issues.
• Maintain branch organization and product availability; communicate with customers.
• Collaborate with internal teams and outside sales to move projects.
• Train and support additional branch staff as the location grows.
• Take on additional branch responsibilities as the business expands.

Skills

HVAC distribution

Customer service

Order management

Purchasing

Vendor coordination

Inventory management

Logistics

Problem solving

Job description

HVAC Parts & Operations Coordinator

$80000 - $110000 per year | Newport News, VA | On-site | Permanent

Premier Supplier of Environmental Control Systems

A premier supplier of environmental control systems tailored for commercial and industrial HVAC markets

Why join us?

• Career Advancement Opportunities
• 401K plan
• Company Cell Phone / Laptop
• Health/Dental insurance
• Paid time off + Holidays + Sick time

Job Details

HVAC Parts & Operations Coordinator

Newport News, VA | $80,000-$100,000

Summary: We're opening a new location in the Newport News area and looking for an experienced HVAC Parts & Operations Coordinator to help manage day-to-day operations and support our local customers.

Our company specializes in HVAC controls, building automation, and commercial mechanical solutions, providing contractors and building owners with equipment, parts, technical support, and automation solutions. This role is ideal for someone with experience in HVAC distribution, supply, parts, or equipment with a background in customer support, quoting, purchasing, inventory, and order coordination.

What You’ll Be Doing

• Help oversee the day-to-day operations of the Newport News location
• Serve as a primary point of contact for contractors and customers
• Prepare quotes, process orders, and source HVAC equipment and replacement parts
• Coordinate purchasing, vendors, inventory, shipping, and deliveries
• Track orders and help resolve product, warranty, and delivery issues
• Maintain branch organization, product availability, and customer communicationWork closely with internal teams and outside sales to keep customer needs and projects moving
• Help train and support additional branch employees as the location grows
• Take on additional branch responsibility as the business expands

What We’re Looking For

• Experience within HVAC distribution, HVAC supply, commercial HVAC, mechanical equipment, or a related industry
• Background in parts, customer service, order management, purchasing, or branch support
• Experience preparing quotes, processing orders, and coordinating with vendors
• Familiarity with commercial HVAC equipment and replacement parts
• Strong organizational, communication, and problem-solving skills
• Comfortable working independently and wearing multiple hats
• Experience with inventory, logistics, warranties, or purchasing is a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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