HVAC Office Admin Intern — Operations & Billing

Extra Mile Mechanical; Pennsylvania; Hybrid; USD 16,531 - 24,796; Part time

Job summary

Extramilemechanical is seeking an Office Administration Intern to support day-to-day administrative tasks in our HVAC service office.

This role offers exposure to business operations and office management, with hands-on experience in organizing workflows and supporting a busy team.

Qualifications

• Interest in business administration, office operations, or customer service.
• Strong organizational skills and attention to detail.
• Comfortable using computers, email, and basic office software.
• Good communication skills and a positive, professional attitude.
• Reliable, punctual, and willing to learn.

Responsibilities

• Assist with filing, document organization, and digital recordkeeping.
• Support data entry for service tickets, customer information, and internal logs.
• Help manage incoming calls, emails, and general office communication.
• Prepare and organize paperwork for service jobs, proposals, and billing.
• Maintain office supplies, forms, and basic inventory.
• Assist with scheduling support, calendar updates, and follow-up tasks.
• Provide general administrative support to office staff as needed.

Skills

Interest in admin/outlook/email

Strong organizational skills

Attention to detail

Good communication

Punctual and reliable

Education

Enrollment in business/administration program

Tools

Basic office software

Job description

All inquiries kept strictly confidential.

Position Overview

We are looking for a motivated Office Administration Intern to support day‑to‑day administrative and organizational tasks within our HVAC service office. This role is ideal for someone interested in business operations, office management, or administrative support. The intern will gain exposure to real‑world office workflows while helping keep the team organized and running smoothly.

Key Responsibilities

• Assist with filing, document organization, and digital recordkeeping.
• Support data entry for service tickets, customer information, and internal logs.
• Help manage incoming calls, emails, and general office communication.
• Prepare and organize paperwork for service jobs, proposals, and billing.
• Maintain office supplies, forms, and basic inventory.
• Assist with scheduling support, calendar updates, and follow‑up tasks.
• Provide general administrative support to office staff as needed.
  
  

Qualifications

• Interest in business administration, office operations, or customer service.
• Strong organizational skills and attention to detail.
• Comfortable using computers, email, and basic office software.
• Good communication skills and a positive, professional attitude.
• Reliable, punctual, and willing to learn.
  
  

Preferred (Not Required)

• Experience with data entry or administrative tasks.
• Enrollment in a business, administration, or related program.
  
  

Compensation

Hourly compensation based on experience and schedule availability.

How to Apply

Interested candidates may submit a brief resume or work history.

All inquiries will be handled with complete confidentiality.