HVAC Install & Sales Coordinator

Callfirstmate; Lee's Summit, Northern (MO, KY); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Supportive team environment

Growth opportunities

Hands-on experience

Job summary

Callfirstmate, a locally owned residential HVAC company serving the Kansas City area since 1971, is seeking a full-time Sales and Install Coordinator in Lee's Summit, MO. You will be the connective tissue between our sales team, install crews, and customers, ensuring every job moves smoothly from signed agreement to completed installation.

You will coordinate scheduling, confirm orders, inform customers about dates, track details, handle permits and financing paperwork, and support post-sale

Qualifications

• Experience coordinating scheduling for multiple install teams.
• Strong communication with customers and coworkers.
• Ability to manage multiple jobs and deadlines.

Responsibilities

• Coordinate scheduling for install jobs between the sales team and install crews.
• Confirm equipment orders and material availability ahead of scheduled installs.
• Communicate proactively with customers about install dates, timing, and expectations.
• Enter and maintain accurate job details, equipment specs, and paperwork in our system.
• Track sold jobs through each stage of the pipeline from sale to completion.
• Coordinate permits, rebate paperwork, and financing documentation as needed.
• Support the sales team with post-sale follow-up and administrative tasks.
• Help resolve scheduling conflicts and communicate changes to all parties involved.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Reliability

Job description

Callfirstmate, a locally owned residential HVAC company serving the Kansas City area since 1971, is seeking a full-time Sales and Install Coordinator in Lee's Summit, MO. You will be the connective tissue between our sales team, install crews, and customers, ensuring every job moves smoothly from signed agreement to completed installation.

You will coordinate scheduling, confirm orders, inform customers about dates, track details, handle permits and financing paperwork, and support post-sale