HVAC Estimator

PHFM | Facilities Maintenance - Interior & Exterior Services; Westerville (OH); On-site; USD 65,000 - 105,000; Full time

Job summary

PHFM | Facilities Maintenance - Interior & Exterior Services in Westerville, OH seeks an HVAC Estimator to develop accurate, competitive cost estimates for commercial HVAC installation, replacement, renovation, and maintenance projects. You will review plans, specifications, and site conditions to prepare labor, material, equipment, and subcontractor estimates for successful project execution.

You will collaborate with Project Managers, Operations, Sales, Purchasing, and vendors to ensure

Qualifications

• Bachelor’s degree or equivalent experience/training.
• Five or more years’ experience with HVAC/R mechanical service provider in an estimating capacity preferred.
• Proficient in Microsoft Office Applications and applicable software systems; proficient with construction estimating software.
• Physical work environment is office-based with occasional lifting up to 20 pounds and typical movement.

Responsibilities

• Review mechanical drawings, specifications, schedules, and project documents to prepare accurate HVAC material, labor, equipment, and subcontractor cost estimates.
• Perform detailed quantity takeoffs for HVAC equipment, ductwork, piping, controls, insulation, and related mechanical systems.
• Identify and evaluate all cost factors, including labor, materials, equipment, subcontractors, permits, freight, and project-specific requirements to develop complete and accurate estimates.
• Solicit, review, and analyze vendor and subcontractor quotations to ensure competitive pricing and compliance with project specifications.
• Build and maintain strong working relationships with manufacturers, suppliers, and subcontractors to obtain the best value and support successful project execution.
• Participate in internal quote review meetings to verify pricing accuracy, scope completeness, and consistency before proposals are submitted to customers.
• Prepare detailed estimate summaries, bid proposals, and supporting documentation for review by Project Managers and company leadership.
• Collaborate with Project Managers, Operations, and Sales to clarify project scope, identify value engineering opportunities, and ensure accurate project budgeting.
• Attend pre-bid meetings and conduct site walks, as needed, to verify existing field conditions and support accurate estimating. Occasional travel may be required for larger or more complex projects.
• Maintain organized estimating files, historical cost data, and vendor pricing information.
• Demonstrate strong analytical, organizational, and time-management skills while managing multiple estimates and meeting deadlines in a fast-paced environment.
• Adapt to changing project priorities and business needs while maintaining a high level of accuracy and attention to detail.
• Exhibit professionalism, initiative, and a collaborative approach when working with internal teams, customers, vendors, and subcontractors.
• Perform other duties and responsibilities as assigned.

Skills

HVAC estimating

MS Office

Estimating software

Quantity takeoffs

Education

Bachelor's degree

Job description

Job Overview

The HVAC Estimator is responsible for developing accurate, competitive, and timely cost estimates for commercial HVAC installation, replacement, renovation, and maintenance projects. This role reviews project plans, specifications, and site conditions to prepare detailed labor, material, equipment, and subcontractor estimates that support successful project execution and profitable operations. The HVAC Estimator works collaboratively with Project Managers, Operations, Sales, Purchasing, and vendors to ensure estimates are complete, accurate, and aligned with project requirements. The position also participates in internal quote reviews to verify pricing accuracy and consistency prior to proposal submission. Occasional travel may be required to conduct site walks, pre‑bid meetings, and field verification for larger or more complex projects.

Responsibilities

• Review mechanical drawings, specifications, schedules, and project documents to prepare accurate HVAC material, labor, equipment, and subcontractor cost estimates.
• Perform detailed quantity takeoffs for HVAC equipment, ductwork, piping, controls, insulation, and related mechanical systems.
• Identify and evaluate all cost factors, including labor, materials, equipment, subcontractors, permits, freight, and project‑specific requirements to develop complete and accurate estimates.
• Solicit, review, and analyze vendor and subcontractor quotations to ensure competitive pricing and compliance with project specifications.
• Build and maintain strong working relationships with manufacturers, suppliers, and subcontractors to obtain the best value and support successful project execution.
• Participate in internal quote review meetings to verify pricing accuracy, scope completeness, and consistency before proposals are submitted to customers.
• Prepare detailed estimate summaries, bid proposals, and supporting documentation for review by Project Managers and company leadership.
• Collaborate with Project Managers, Operations, and Sales to clarify project scope, identify value engineering opportunities, and ensure accurate project budgeting.
• Attend pre‑bid meetings and conduct site walks, as needed, to verify existing field conditions and support accurate estimating. Occasional travel may be required for larger or more complex projects.
• Maintain organized estimating files, historical cost data, and vendor pricing information.
• Demonstrate strong analytical, organizational, and time‑management skills while managing multiple estimates and meeting deadlines in a fast‑paced environment.
• Adapt to changing project priorities and business needs while maintaining a high level of accuracy and attention to detail.
• Exhibit professionalism, initiative, and a collaborative approach when working with internal teams, customers, vendors, and subcontractors.
• Perform other duties and responsibilities as assigned.

Requirements

• Education: Bachelor’s degree from a four‑year college or university preferred or equivalent experience/training.
• Experience: At least five (5) years’ experience with HVAC/R Mechanical Service Provider in an estimating capacity preferred.
• Computer Skills: Proficient in Microsoft Office Applications and applicable software systems; proficient with construction estimating software.
• Physical Requirements: The work environment is a typical office with moderate noise; frequent sitting, walking, standing, occasional climbing, stooping, kneeling, crouching, and balancing. Requires occasional lifting or moving up to 20 pounds and oral/auditory communication skills.