HVAC Estimator

CoolSys; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K match

Tuition reimbursement

Life insurance

Pet Insurance

Job summary

CoolSys is seeking a Project Estimator - Level 1 to support competitive estimates for commercial HVAC projects. You’ll learn to analyze plans, perform take-offs, and develop estimates under senior estimators and project teams.

The role targets candidates with foundational HVAC knowledge who want to grow a career in mechanical estimating. Training, mentorship, and cross-team collaboration are integral to the role, with opportunities for growth across states.

Qualifications

• 5 years of HVAC or construction-related experience.
• Ability to read construction documents and mechanical plans.
• Proficient in Microsoft Excel and willing to learn estimating software.

Responsibilities

• Reviewing mechanical drawings and specifications.
• Perform take-offs for ductwork, piping, and equipment.
• Generate Proposals.
• Peer review takeoffs with senior estimators.
• Organize and input vendor pricing and subcontractor quotes.
• Maintain estimate documentation and internal bid files.
• Coordinate with internal teams on scope validation and bidding timelines.
• Participate in training sessions and mentorship activities to grow technical skills.

Skills

HVAC knowledge

Plan reading

Excel

Takeoffs

Math

Communication

Education

Associate’s degree in HVAC/Engineering/Construction

Tools

Bluebeam

Trimble

FastEst

Excel VBA

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $60-80k
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K)with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discountson vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Responsibilities

The Project Estimator - Level 1 is responsible for assisting in preparing competitive estimates for commercial HVAC projects. This role is ideal for candidates with foundational knowledge of HVAC systems and a desire to build a career in mechanical estimating. You’ll work under the guidance of senior estimators and project teams to learn how to analyze plans, perform take-offs, and develop estimates.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviewing mechanical drawings and specifications.
• Perform take-offs for ductwork, piping, and equipment.
• Generate Proposals.
• Peer review takeoffs with senior estimators.
• Organize and input vendor pricing and subcontractor quotes.
• Maintain estimate documentation and internal bid files.
• Coordinate with internal teams on scope validation and bidding timelines.
• Participate in training sessions and mentorship activities to grow technical skills.

Qualifications

Required Qualifications

• 5 years of HVAC or construction-related experience.
• General understanding of HVAC systems and terminology.
• Working knowledge of applicable mechanical codes and standards (e.g., International Mechanical Code (IMC), Uniform Mechanical Code (UMC), local jurisdiction requirements).
• Ability to read construction documents and mechanical plans.
• Proficient in Microsoft Excel and willing to learn estimating software.
• Strong math, organization, and communication skills.

Preferred Qualifications

• Associate’s degree or coursework in HVAC Technology, Engineering, or Construction Management.
• Proficiency in Excel & VBA a Plus.
• Internship or hands-on HVAC trade experience is a plus.
• Exposure to take-off tools or construction software (Bluebeam, Trimble, FastEst etc.).
• Familiarity with ventilation, exhaust, and fresh air requirements, equipment clearances, and basic load considerations.
• Understanding of permitting requirements and coordination with local authorities having jurisdiction (AHJs).

Core Competencies

• Willingness to learn and grow in a technical role.
• Attention to detail and accuracy in basic calculations.
• Strong time management and communication skills.
• Receptive to coaching and team collaboration.

Join Us

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

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CoolSysis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply.

Pre-employment background screening (criminal and MVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.