HVAC Customer Resource Coordinator

Johnson Controls, Inc.; Richmond (VA); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Benefits from day one

Employee discounts

Job summary

Johnson Controls, Inc. is seeking an HVAC Customer Resource Coordinator to schedule customer requests for service and manage technician assignments on-site.

You will ensure timely maintenance and align activities with monthly forecasts, debrief technicians daily, and support the flow of work through the business process. The role emphasizes strong organizational and communication skills, with daily interaction across customer, billing, and support teams.

Qualifications

• High school diploma or equivalent; 2–5 years in service operations or scheduling.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills with internal and external clients.
• Ability to manage multiple projects and tasks with tact and persistence.
• Experience influencing diverse teams to meet scheduling goals.

Responsibilities

• Receive and schedule customer requests for service.
• Coordinate labor scheduling to match technicians to needs.
• Communicate action plans and services to customers.
• Confirm work completion and follow up as needed.
• Answer inquiries and resolve or escalate issues.

Skills

Organizational skills

Communication with clients

Scheduling

Customer service

Education

High school diploma

Associate degree

Tools

NxGen

Job description

***Onsite Position***

HVAC Customer Resource Coordinator

At Johnson Controls, you will help keep service operations running smoothly by coordinating customer requests, technician schedules, and the daily flow of work that supports timely maintenance and completed service jobs. This role is a key link between customers, technicians, billing, and support teams.

Role Overview

Under direct supervision of the Truck Based Service Manager, the HVAC Customer Resource Coordinator receives and schedules customer calls for service, manages the schedule of assigned technicians and mechanics, and helps ensure preventative maintenance is completed on time and aligned with monthly forecasting goals. You will also debrief technicians daily, resolve issues quickly, and support the movement of completed work through the business process.

Key Responsibilities

• Receive and schedule customer requests for unscheduled and scheduled service.
• Coordinate labor scheduling to match technicians and mechanics to the right customer and service need.
• Communicate the action plan and services to be provided directly to the customer.
• Confirm that work has been completed to customer expectations and follow up as needed.
• Answer customer inquiries and resolve or elevate issues appropriately.
• Debrief assigned technicians and mechanics daily and maintain consistent communication with them.
• Support scheduled service visits, parts ordering and PO creation, start-up support, customer PO confirmation, WIP management, and reconciliation of exceptions.
• Keep customer account information current in NxGen and support time and expense reporting follow-up.
• Review and correct unassociated technician time and assist with other administrative activities as assigned.
• Attend daily team huddles and weekly planning and scheduling meetings.

How You Will Do It

• This is a full-time on-site position, whereaccuracy, responsiveness, and follow-throughhelp keep service commitments on track.
• Own the daily schedule with accountability, safety, and integrity, making sure technicians are assigned effectively and customer needs are handled promptly.
• Stay close to the workby maintaining steady communication with technicians, customers, and internal partners to remove barriers quickly.
• Use clear, candid problem-solvingwhen issues arise, and work with others to improve outcomes for customers and the team.
• Collaborate across functionswith Customer Billing Coordinators, Customer Support Coordinators, and service management to move completed jobs through the process without delay.
• Keep information up to date in NxGen, monitor WIP activities, and support timely handling of schedule changes, exceptions, and reporting needs.
• Look for better ways to work every dayby helping refine scheduling, communication, and follow-up practices while contributing to a supportive team environment.

Qualifications

• High school diploma or equivalent, plus two to five years of service industry experience managing service operations and/or service scheduling.
• Ability to work independently with strong organizational skills and attention to detail.
• Strong interpersonal skills and the ability to communicate effectively with internal and external clients.
• Ability to handle a large and diverse number of projects, tasks, and issues with tact, cooperation, and persistence.
• Ability to prioritize work activities based on financial impact to business goals.
• Ability to influence diverse teams to accomplish tasks and goals.

Nice to Have

• Associate degree.
• Experience with basic project accounting or costing principles.

Why Join Us

We offer competitive pay, paid vacation, holidays, and sick time, plus a comprehensive benefits package including 401K, medical, dental, and vision care available from day one. You will also have access to extensive product and on-the-job/cross-training opportunities, an encouraging and collaborative team environment, scheduling and management support, a dedication to safety through our Zero Harm policy, and JCI employee discount programs through The Loop by Perk Spot.

If you are organized, customer-focused, and ready to support a fast-moving service team, we would love to hear from you.

HIRING HOURLY RANGE: $23.84-$35.76 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us