HVAC Bookkeeper-Quickbooks Specialist

Century Mechanical Holdings LLC; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Century Mechanical Holdings LLC in Boston, MA is seeking an experienced Bookkeeper-QuickBooks Specialist with HVAC industry experience to support day-to-day accounting and financial operations. You will manage daily bookkeeping using QuickBooks Online and assist with payroll-related bookkeeping.

The ideal candidate is highly organized, detail-oriented, and proficient in bank reconciliations, job costing, and generating financial reports for management in a fast-paced HVAC service environment.

Qualifications

• HVAC industry experience is required.
• Proficiency with QuickBooks Online and basic accounting principles.
• 2+ years of bookkeeping or accounting experience preferred.
• Strong Excel skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage daily bookkeeping activities using QuickBooks Online.
• Process accounts payable and accounts receivable.
• Enter vendor invoices and customer payments.
• Prepare and send customer invoices.
• Reconcile bank and credit card accounts.
• Maintain accurate vendor and customer records.
• Monitor outstanding receivables and assist with collections.
• Process vendor payments.
• Review transactions for proper coding and accuracy.
• Assist with payroll reporting and payroll-related bookkeeping as needed.
• Maintain accurate general ledger records.
• Assist with month-end close and account reconciliations.
• Track expenses and assist with job costing.
• Maintain organized financial records and supporting documentation.
• Resolve billing, vendor, and accounting discrepancies.
• Assist management with financial reports and accounting-related projects.

Skills

HVAC industry experience

QuickBooks Online experience

Bookkeeping experience

Bank reconciliations

Excel proficiency

Independent work

Tools

QuickBooks Online

Job description

Description

Location: Boston, MA

We are seeking an experienced Bookkeeper-Quickbooks Specialist with HVAC industry experience to join our team in the Boston area. This is an excellent opportunity to support the day-to-day accounting and financial operations of our company.

The ideal candidate is highly organized, detail-oriented, and has strong hands-on experience with QuickBooks Online.

Essential Duties and Responsibilities

• Manage daily bookkeeping activities using QuickBooks Online
• Process accounts payable and accounts receivable
• Enter vendor invoices and customer payments
• Prepare and send customer invoices
• Reconcile bank and credit card accounts
• Maintain accurate vendor and customer records
• Monitor outstanding receivables and assist with collections
• Process vendor payments
• Review transactions for proper coding and accuracy
• Assist with payroll reporting and payroll-related bookkeeping as needed
• Maintain accurate general ledger records
• Assist with month-end close and account reconciliations
• Track expenses and assist with job costing
• Maintain organized financial records and supporting documentation
• Resolve billing, vendor, and accounting discrepancies
• Assist management with financial reports and accounting-related projects

Requirements

• HVAC industry experience REQUIRED
• QuickBooks Online experience REQUIRED
• 2+ years of bookkeeping or accounting experience preferred
• Strong accounts payable and accounts receivable experience
• Experience with job costing in an HVAC or service environment preferred
• Strong understanding of basic accounting and bookkeeping principles
• Experience with bank and credit card reconciliations
• Proficiency with Microsoft Excel
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong communication and organizational skills
• Ability to work independently in a fast-paced environment

As part of our hiring process, Century Mechanical Holdings conducts professional reference checks and verifies employment history. Employment is contingent upon successful reference checks, including verification of employment history and professional references.