HVAC Assistant Project Manager

Kelso Building Services; Ogden (UT); Vor Ort; USD 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision

401(k) with company match

Paid holidays & PTO

Professional development opportunities

Zusammenfassung

Kelso Building Services seeks an HVAC Assistant Project Manager to work with seasoned project leaders on commercial and industrial HVAC projects. You will gain hands-on experience, manage records, assist in budgeting, and coordinate schedules while upholding safety standards and quality objectives.

The role offers growth opportunities, a collaborative team environment, and exposure to project lifecycle activities from pre-construction through closeout.

Qualifikationen

• Experience supporting construction, mechanical or HVAC projects or a related degree.
• Understanding of commercial/industrial HVAC systems and installation practices.
• Strong organizational skills to manage multiple priorities in a fast-paced environment.
• Knowledge of budgeting, scheduling, procurement and contract administration.
• Ability to build positive relationships with clients, subcontractors and internal teams.

Aufgaben

• Support the Project Manager across all phases of HVAC construction projects.
• Maintain project records: contracts, drawings, submittals, permits and correspondence.
• Assist with estimating handoff, kickoff meetings and information transfer to operations.
• Monitor costs, budgeting, forecasting and financial reporting.
• Coordinate schedules with field personnel, vendors, subcontractors and customers.
• Prepare subcontract agreements, purchase orders and procurement docs.
• Review equipment and material submittals for compliance.
• Generate RFIs and other project communications.
• Evaluate change orders and scope modifications.
• Coordinate with accounting to reconcile invoices and costs.
• Serve as contact for subcontractors and suppliers on scheduling & performance.
• Support field teams in securing labor, equipment, and materials.
• Promote safety, quality standards and project objectives.
• Attend site meetings and provide project status updates.

Kenntnisse

Construction management knowledge

HVAC systems understanding

Budgeting & scheduling

Communication skills

MS Office proficiency

Project tracking software knowledge

Safety orientation (OSHA 30)

Team coordination

Ausbildung

Bachelor's degree in Construction Management / Engineering / related

Tools

MS Project

Procore

Jobbeschreibung

At Kelso Building Services, we're committed to building successful projects while investing in the people who make them happen. As an HVAC Assistant Project Manager, you'll work alongside experienced project leaders on commercial and industrial HVAC projects, gaining valuable hands-on experience and opportunities for professional growth. We foster a culture centered on accountability, collaboration, safety, and continuous improvement.

HVAC Assistant Project Manager Responsibilities

• Support the Project Manager throughout all phases of HVAC construction projects, from pre-construction planning through project closeout.
• Maintain organized project records, ensuring contracts, drawings, submittals, permits, and correspondence are properly tracked and stored.
• Participate in project kickoff meetings and assist with transferring critical information from estimating to operations teams.
• Monitor project costs and assist with budget tracking, forecasting, and financial reporting.
• Help coordinate project schedules by working with field personnel, vendors, subcontractors, and customers.
• Prepare and process subcontract agreements, purchase orders, and material procurement documentation.
• Review and track equipment and material submittals to ensure compliance with project specifications.
• Generate, monitor, and follow up on Requests for Information (RFIs) and other project communications.
• Assist in evaluating change orders, pricing adjustments, and scope modifications.
• Coordinate with accounting and operations teams to reconcile invoices, project costs, and billing-related items.
• Serve as a point of contact for subcontractors and suppliers regarding scheduling, project requirements, and performance expectations.
• Support field teams by helping secure labor, equipment, and materials needed to maintain project progress.
• Promote adherence to company safety policies, quality standards, and project objectives.
• Attend job site meetings and provide project status updates as needed.

Preferred Qualifications

• Experience supporting construction, mechanical, or HVAC projects, or a degree in Construction Management, Engineering, Business, or a related discipline.
• Understanding of commercial and industrial HVAC systems, equipment, and installation practices.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Knowledge of project budgeting, scheduling, procurement, and contract administration.
• Ability to build positive working relationships with clients, subcontractors, vendors, and internal teams.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Experience utilizing construction management or project tracking software is preferred.
• OSHA 30 certification, First Aid/CPR certification, or willingness to obtain certifications is a plus.
• PMP, CCM, or other project management certifications are desirable but not required.
• Self-motivated, detail-oriented, and committed to delivering high-quality results.

Compensation & Benefits

• Competitive compensation based on experience and qualifications.
• Comprehensive medical, dental, and vision coverage.
• 401(k) retirement plan with company matching contributions.
• Paid holidays and generous paid time off.
• Career advancement opportunities and ongoing professional development.
• Supportive team environment with long-term growth potential.