HVAC Administrative Specialist – Growth & Ops Support

FirstCall Group; Pocola (OK); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive Weekly Pay

Healthcare Coverage - Medical, Dental,

401(k) Retirement Savings Plan with a

Life Insurance, Short & Long-Term Dis"

Paid Time Off & Holidays

Education programs - FirstCall Academy

Generous Referral Bonus of $2,500 per‑

Company vehicle or allowance

Phone allowance

Uniforms

Boot allowances

Descripción de la vacante

FirstCall Mechanical in Pocola, OK is seeking an experienced Administrative Assistant to support a fast-growing team. You will handle office operations, billing, PO creation, and client communications, delivering professional, world-class service.

The role requires organization, multitasking, and discretion with confidential information. HVAC industry familiarity is a plus. The position reports to the Branch President and offers benefits and growth opportunities.

Formación

• Proven experience as Administrative Assistant or similar role.
• HVAC Industry experience preferred, not required.
• Experience with BuildOps is a plus.
• Strong organizational and time management skills with the ability to multitask.
• Proficient in Microsoft Office Suite and comfortable learning new software systems.
• Experience with billing, purchase orders, and record-keeping preferred.

Responsabilidades

• Capable of working and performing all duties in private office.
• Maintain and oversee third party billing.
• Manage and create Purchase Orders.
• Oversee office deliveries and incoming mail.
• Answer multiple incoming phone lines.
• Greeting visitors and delivering world-class service to our customers.

Conocimientos

Customer service

Organizational skills

Multitasking

Professional communication

Educación

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Herramientas

BuildOps

Microsoft Office

Billing software

Descripción del empleo

FirstCall Mechanical in Pocola, OK is seeking an experienced Administrative Assistant to support a fast-growing team. You will handle office operations, billing, PO creation, and client communications, delivering professional, world-class service.

The role requires organization, multitasking, and discretion with confidential information. HVAC industry familiarity is a plus. The position reports to the Branch President and offers benefits and growth opportunities.