HV Administrative Assistant (Remote)

SOLV Energy, Inc.; Utah; A distancia; USD 35.000 - 43.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Vision Insurance

401(k) plan

Vacation, Sick and Holiday Pay

Descripción de la vacante

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department across project teams nationwide. The role emphasizes organized file management, documentation control, reporting, scheduling, and cross-functional coordination in a fast-paced construction environment.

Remote position with discussions during the interview. The ideal candidate will manage multiple priorities, support procurement, invoicing, and data management while maintaining clear communication

Formación

• Administrative support to HV department leadership and project teams.
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Responsabilidades

• This role provides administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with startup, closeout, and general administration.
• Track milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support document distribution and control processes.
• Assist with handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and teams.
• Maintain vendor records and procurement documentation.
• Track lead times and material status updates.
• Assist with invoice processing and cost reporting.
• Compile project data for management reporting.
• Maintain records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Prepare customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with accuracy.

Conocimientos

Administrative support

Project coordination

Vendor coordination

Data entry

Communication

Herramientas

ERP systems

CRM systems

Document management systems

Descripción del empleo

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary:

The High Voltage Administrative Assistant provides administrative and operational support to the High Voltage (HV) department, assisting project managers, estimators, field operations, and department leadership. This role is responsible for coordinating project documentation, maintaining records, supporting procurement and scheduling activities, tracking project deliverables, and ensuring accurate communication between internal teams, clients, vendors, and field personnel.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

This role will be fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description:

• This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Administrative Support

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.

Project Coordination

• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.

Procurement & Vendor Support

• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.

Financial & Reporting Support

• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.

Communication & Coordination

• Serve as a point of contact
• for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.

Data Management

• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$25.10 - $31.38

Pay Rate Type:

Hourly

Job Number: J14064