HV Administrative Assistant (Remote)

SOLV Energy, Inc.; California; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Vacation & Sick Pay

Holiday Pay

Job summary

SOLV Energy, Inc. is seeking a highly organized High Voltage Administrative Assistant to provide administrative and operational support to the HV department.

You will coordinate project documentation, manage schedules, and assist in procurement and reporting while communicating with internal teams, clients, and vendors. In a fully remote capacity, the role requires attention to detail and the ability to manage multiple priorities in a fast-paced construction environment.

Qualifications

• Strong organizational skills and attention to detail.
• Experience maintaining project files and documentation.
• Ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary:

The High Voltage Administrative Assistant provides administrative and operational support to the High Voltage (HV) department, assisting project managers, estimators, field operations, and department leadership. This role is responsible for coordinating project documentation, maintaining records, supporting procurement and scheduling activities, tracking project deliverables, and ensuring accurate communication between internal teams, clients, vendors, and field personnel.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

This role will be fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description:

• This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Administrative Support

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.

Project Coordination

• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.

Procurement & Vendor Support

• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.

Financial & Reporting Support

• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.

Communication & Coordination

• Serve as a point of contact
• for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.

Data Management

• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$25.10 - $31.38

Pay Rate Type:

Hourly

Job Number: J14064