Human Talent Specialist - Central Office

Tomball Independent School District; Tomball (TX); On-site; USD 32,000 - 39,000; Full time

Job summary

Tomball Independent School District seeks a Human Talent Specialist to support onboarding, records maintenance, and HR administration in the Central Office. You will help prepare new hire packets, manage employee files, and enter payroll-related data with strict confidentiality.

Ideal candidates bring strong computer skills, attention to detail, and experience in an educational setting. This is a full-time role with immediate start.

Qualifications

• High School diploma or equivalent.
• Bachelor’s degree preferred.
• Three years secretarial/clerical experience, preferably in public education environment.
• Proficient computer skills in Word, Excel, Adobe PDF, Power Point.
• File maintenance skills.
• Ability to follow written instructions.
• Ability to operate multi-line phone system.
• Effective organization, communication, and interpersonal skills.
• Bilingual preferred.

Responsibilities

• Onboarding of new employees; prepare new hire packet for review, schedule onboarding appointment and send new hire onboarding paperwork.
• Assist with scanning new employee files into records management system.
• Assist with the building and maintenance of employee files and records.
• Data entry of employee deductions, direct deposit, professional dues, name changes, W4, and all other deductions submitted by employee.
• Assist in verification of applicant credentials.
• Assist employees and applicants with completing applications and required paperwork.
• Coordinate and communicate with Department Leads/Administrators/Admin. Assistants regarding new hires and with all employees regarding their paperwork.
• Track all new hires and distribute reports as needed.
• Process paperwork and build files for all new employees.
• Update employee information changes in eFinance Plus.
• Process employee resignations and resignation acceptance letters.
• Produce service records for all employees as requested and prepare service records for Asst. Director to calculate new salary.
• Assist with switchboard relief.
• Maintain confidentiality.
• Assist with ID badges.
• Assist with job fair and other department run ceremonies/banquets.
• All other duties as assigned.

Skills

Secretarial experience

Public education

Written instructions

Phone system

Organization skills

Communication skills

Interpersonal skills

Bilingual

Education

High School diploma

Bachelor’s degree preferred

Tools

Word

Excel

Adobe PDF

PowerPoint

Job description

Human Talent Specialist - Central Office

Job ID: 5942153

Application Deadline: Posted until filled

Posted: Sep 28, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose:

Provide secretarial duties and assist the Assistant Superintendent of Human Talent and Directors of Human Talent with functions to ensure quality staffing and effective practices in Human Talent management.

Qualifications

• High School diploma or equivalent
• Bachelor’s Degree preferred
• Three years secretarial/clerical experience, preferably in public education environment
• Proficient computer skills in Word, Excel, Adobe PDF, Power Point
• File maintenance skills
• Ability to follow written instructions
• Ability to operate multi-line phone system
• Effective organization, communication, and interpersonal skills
• Bilingual preferred

Major Responsibilities and Duties

• Onboarding of new employees; prepare new hire packet for review, schedule onboarding appointment and send new hire onboarding paperwork
• Assist with scanning new employee files into records management system
• Assist with the building and maintenance of employee files and records
• Data entry of employee deductions, direct deposit, professional dues, name changes, W4, and all other deductions submitted by employee
• Assist in verification of applicant credentials
• Assist employees and applicants with completing applications and required paperwork
• Coordinate and communicate with Department Leads/Administrators/Admin. Assistants regarding new hires and with all employees regarding their paperwork
• Track all new hires and distribute reports as needed
• Process paperwork and build files for all new employees
• Update employee information changes in eFinance Plus
• Process employee resignations and resignation acceptance letters
• Produce service records for all employees as requested and prepare service records for Asst. Director to calculate new salary
• Assist with switchboard relief
• Maintain confidentiality
• Assist with ID badges
• Assist with job fair and other department run ceremonies/banquets
• All other duties as assigned

Supervisory Responsibilities

None

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

• Frequent walking, standing, stooping, bending, and reaching
• Occasional lifting and moving of moderate to heavy objects
• Prolonged use of computer
• Work with frequent interruptions
• Maintain emotional control under stress

Wage/Hour Status:Non-Exempt

Pay Grade:6- Administrative Support

Days:226

Reports to:Director of Human Talent

Position Type: Full-Time

Salary: $24.75 Per Hour