Human Resources Specialist

Perquimans County Schools; Hertford (NC); On-site; USD 52,000 - 75,000; Full time

Job summary

Perquimans County Schools is hiring a Human Resources Specialist to administer health and supplemental benefits, assist employees and administrators, and maintain confidential records. The role oversees onboarding, employment verifications, ACA reporting, and benefits enrollment.

Strong ethics and tact are essential in daily interactions with staff and the public. The position involves coordinating interviews, managing the absence system, and ensuring accurate data submission to IRS and benefits

Qualifications

• Associate’s degree preferred and at least 3 years of experience in office administration or equivalent.
• Experience with benefits administration and related compliance is desirable.

Responsibilities

• Works with employees to administer health and supplemental benefits and answer questions.
• Coordinates interviews and creates interview materials.
• Manages onboarding for new employees and substitutes onboarding/training.
• Maintains absence management system and processes onboarding paperwork.

Skills

Benefits administration

Employee onboarding

Interviews coordination

Customer service

Education

Associate degree, preferred

Tools

Frontline absence management

Job description

Starting Date: Immediately

Job Description

JOB TITLE: HUMAN RESOURCES SPECIALIST

CENTRAL OFFICE

NATURE OF WORK

An employee in this class performs paraprofessional administrative and technical duties in the Personnel Department. Work involves serving as a primary benefits representative responsible for administration of health & supplemental benefits. Employee is responsible for answering employee questions regarding their specific areas of assignment and maintaining accurate files. Employee assists employees, administrators, and the general public with staffing, and compensation. Employee must exercise considerable tact and courtesy in dealing with the public and employees on a daily basis. Additionally, employee is expected to maintain confidentiality of all sensitive information. Employee must exhibit ethical professional conduct.

MINIMUM TRAINING

Associate’s degree, preferred and at least 3 years of experience in office administration; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

DUTIES AND RESPONSIBILITIES

Works individually with employees to ensure benefits are appropriated according to eligibility and choice. Presents what benefits are offered, explaining how to complete appropriate forms, and answering any questions pertaining to the benefits offered.

Receives and responds to questions regarding insurance coverage, costs, claims, exclusions to coverage, etc.

Coordinates the interview process by contacting candidates and creating interview materials.

Point of contact for substitute teachers for onboarding and yearly training requirements.

Maintains the absence management system (Frontline) for the school district.

Manages onboarding process and meets with new employees to complete onboarding paperwork.

Receives and completes employment verifications regarding job and pay.

Prepares and uploads Affordable Care Act (ACA) report. Accountable to the IRS, ensures proper codes and accurate information are entered into the benefits system, conducts social security number (SSN) outreach to ensure SSN data is complete and accurate, supplies cover letter for the employee mailings, provides data approval, provides approval to distribute forms to the employees, provides approval for data submission to the IRS and corrects data errors in response to IRS feedback.

Processes insurance forms; distributes and files copies of forms appropriately; processes enrollment changes and sends information to Finance.

Types a variety of letters from standardized formats regarding coverage; maintains active/non-active employee benefits and health record files.

Manages unemployment claims for the district in a timely manner.

Manages coaching agreements for the district. Ensures all coaches are paid when season is complete.

Determines insurance termination date for