Human Resources - Workforce Administration Analyst

Spectraforce Technologies, Inc.; Tampa (FL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks a Workforce Administration Analyst in Tampa, FL. Hybrid work arrangement with 12-month assignment, Mon–Fri, business hours.

You will manage foundational HR data in Workday and related systems, ensuring accurate organization structures and lifecycle data across global HR processes. The role focuses on data governance, country/local regulation compliance, data extracts, and stakeholder collaboration to support HR services and payroll outputs.

Qualifications

• Bachelor's Degree preferred. HS Diploma with strong experience will be considered.
• Advanced HCM technical skills; able to manage systems processes to achieve desired functional needs
• Workday HCM module or SAP HR experience required, preferably as HR Operations/Employee life cycle transactions process performer in one of the systems
• Advanced Excel and data reporting skills
• General knowledge and understanding of HR policies, processes and Regional Employment Laws
• Have worked in a fast-moving environment which is both complex and changing
• Have worked in a multi-cultural/multi-country work environment
• Ability to use business judgment when assessing requirements and performance to identify the right solution to meet business needs
• Previous experience working in a shared services environment preferred
• Prefer HR specialty certification to demonstrate theoretical understanding and application of HR practices
• Strong verbal and written communication skills to interact with clients and HR Service Center team members
• Ability to accurately collect information to understand and assess clients' needs and situation
• Strong attention to detail
• Ability to prioritize workload and provide timely follow-up and resolution
• Ability to work effectively in a fast-paced environment and handle multiple projects and daily planned and unplanned operational activities
• Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications

Responsibilities

• Understand business structure requirements and create solutions to manage significant restructures or workforce changes, including reductions that lead to separations from the company.
• Ensure excellent data accuracy within Workday by following controlled data management and governance practices, including system audits
• Translates business customer needs and applies appropriate technical solutions to reach anticipated outcomes.
• Apply country/locale level regulatory rules to the movement of all data and execution of employee statuses with the company, ensuring all activities meet required deadlines, payroll, and documentation outputs.
• Perform all severance calculations in accordance with local legal/regulatory requirements and in support of our organization policies.
• Manage sensitive worker data updates via efficient manual processes or controlled mass uploads (e.g. Workday EIB)
• Perform system data extracts and testing to ensure data accuracy and alignment to global standards
• Collaborate with alternate HR Services hub locations to ensure global standards are applied in HCM structure management
• Support initiation and completion of International Assignment workflows
• Receive escalated customer inquiries requiring advanced technical skill to research and resolve issues related to HCM structure and worker data
• Support ad hoc research at global level with advanced reporting tools to support data analysis and insight
• Provide input to HR Service Center knowledgebase
• Provide high touch customer service that meets expected service levels and business performance goals
• Provide employees, managers, and HRBPs with policy and process advice, coach through resolution

Skills

Advanced Excel

Data reporting

Attention to detail

Communication skills

HR policies knowledge

Education

Bachelor's Degree preferred

HS Diploma with strong experience

Tools

Workday HCM

SAP HR

Job description

Position Title: Workforce Administration Analyst

Work Location: Tampa, FL
Assignment Duration: 12 Months
Work Schedule: Monday - Friday, Business hours
Work Arrangement: Hybrid

Position Summary:

The Workforce Administration Analysts are foundational and employee data experts who are accountable to ensure organization structures and foundational hierarchies in the human capital management (HCM) system are accurate. The Analyst provides the capabilities to create, display, change, or delete data related to the foundational and organization structure in the system.

Background & Context:

The Analyst uses advanced skills and understanding of the entire worker life cycle to ensure data integrations are accurate throughout all human resources systems. Ensures all data restructures and worker exits from the company are performed in line with global design and in accordance with local regulations.

Note: this req has 3 openings!

Key Responsibilities:

• Understand business structure requirements and create solutions to manage significant restructures or workforce changes, including reductions that lead to separations from the company.
• Ensure excellent data accuracy within Workday by following controlled data management and governance practices, including system audits
• Translates business customer needs and applies appropriate technical solutions to reach anticipated outcomes.
• Apply country/locale level regulatory rules to the movement of all data and execution of employee statuses with the company, ensuring all activities meet required deadlines, payroll, and documentation outputs.
• Perform all severance calculations in accordance with local legal/regulatory requirements and in support of our organization policies.
• Manage sensitive worker data updates via efficient manual processes or controlled mass uploads (e.g. Workday EIB)
• Perform system data extracts and testing to ensure data accuracy and alignment to global standards
• Collaborate with alternate HR Services hub locations to ensure global standards are applied in HCM structure management
• Support initiation and completion of International Assignment workflows
• Receive escalated customer inquiries requiring advanced technical skill to research and resolve issues related to HCM structure and worker data
• Support ad hoc research at global level with advanced reporting tools to support data analysis and insight
• Provide input to HR Service Center knowledgebase
• Provide high touch customer service that meets expected service levels and business performance goals
• Provide employees, managers, and HRBPs with policy and process advice, (i.e. ways of working, org design, etc.), work through options with the customer, and coach through resolution.

Qualification & Experience:

• Bachelor's Degree preferred. HS Diploma with strong experience will be considered.
• Advanced Human Capital Management (HCM) technical skills; able to manage systems processes to achieve desired functional needs
• Workday HCM module or SAP HR experience required, preferably as HR Operations/Employee life cycle transactions process performer in one of the systems
• Advanced excel and data reporting skills
• General knowledge and understanding of HR policies, processes and Regional Employment Laws
• Have worked in a fast-moving environment which is both complex and changing.
• Have worked in a multi-cultural/multi-country work environment
• Ability to use business judgment when assessing requirements and performance in order to identify the right solution to meet business needs
• Previous experience working in a shared services environment preferred
• Prefer HR specialty certification to demonstrate theoretical understanding and application of HR practices
• Strong verbal and written communication skills to interact with clients and HR Service Center team members
• Ability to accurately collect information in order to understand and assess the clients' needs and situation
• Strong attention to detail
• Ability to prioritize workload and provide timely follow-up and resolution
• Ability to work effectively in a fast-paced environment and handle multiple projects and daily planned and unplanned operational activities
• Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications

Working Conditions & Physical Demands (If Applicable):

Working Conditions: Office environment

Exposure to hazards or disagreeable conditions: N/A

Travel required:

Physical Demands: