HUMAN RESOURCES TECHNICIAN 3

State of Nevada (NV); Sparks (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

NNNAMHS Resources Office in Sparks seeks a Human Resources Technician III to manage recruitment, onboarding, and employment records; serve as liaison for PEBP and PERS; and support timesheet review and payroll adjustments. You will work under limited supervision within the HR team, provide customer service, advise management, and ensure compliance with applicable laws and agency policies.

Join a dedicated public service team focused on accurate recordkeeping, staff development, and responsive HR

Qualifications

• High school diploma or equivalent with two years of technical personnel/payroll experience incl. recruitment and payroll functions.
• Experience in recruitment planning, interview processes and hiring documentation.
• Knowledge of payroll practices, benefits and personnel records management.

Responsibilities

• Oversee recruitment and selection; manage onboarding and new hire orientation.
• Maintain employment records and ensure accuracy of payroll entries and leave balances.
• Coordinate timesheets, retroactive pay and terminations/transfers adjustments.
• Serve as liaison for PEBP and PERS and respond to staff inquiries with exceptional customer service.
• Provide guidance to management and supervisors on HR policies and procedures.

Skills

Recruitment & selection

Payroll processing

Customer service

Records management

HR policy knowledge

Education

High school diploma or equivalent

2 years technical personnel/payroll experience

Equivalent combination of education and experience

Tools

HRIS systems

Payroll software

Job description

The Department of Public & Behavioral Northern Nevada Adult Mental Health Services (NNAMHS) Resources Office in Sparks is hiring for a Human Resources Technician 3. Duties include managing the recruitment and selection process; onboarding of new employees; new hire orientation; and maintenance of employment records. The position works closely with Central Records to complete required documented actions for staff members, including hires, terms, transfers, status changes; and serves as the Liaison for the Public Employees Benefit Program (PEBP) and Public Employee Retirement System (PERS). This position is also responsible for reviewing timesheets, preparing special pay documents such as retroactive pay, leave balance corrections/adjustments, and terminations/transfers adjustments as necessary. The incumbent verifies entries are accurate and correct; places Pay Clerk Approval on all timesheets for designated budget accounts; balances payroll and resolves any discrepancies as needed; and tracks Catastrophic leave and FMLA reports for designated budgets. As part of the HR team, this position is expected to provide exceptional customer service; address employee concerns; guide management and supervisors accurately; and support the HR team.

Human Resources Technicians perform a wide variety of Human Resources activities including Human Resources records processing, recruitment and examining, new hire orientation, list certification, and payroll support duties. While payroll support duties may be performed a portion of the time by Human Resources Technicians, the majority of duties involve Human Resources activities. Positions dedicated to payroll duties are appropriately classified in accounting-related series. Some positions in this series specialize in one or more Human Resources functions and others may serve in a generalist capacity. Supervisory responsibility may be assigned at any level in the series, but this responsibility does not, by itself, warrant allocation to a higher level.

Graduation from high school or equivalent education and two years of technical personnel/payroll experience which included researching information, applying rules and regulations, and problem solving in areas such as recruitment and examining, payroll, interviewing and selection, and other related personnel/payroll functions; OR one year of experience as a Human Resources Technician II in Nevada State service; OR an equivalent combination of education and experience.

Receive and review requests and authorization to fill a vacancy; verify selective recruitment criteria needs and obtain approval; check availability of existing hiring lists and/or consider alternative methods of filling vacancies according to established policies and regulations; certify eligible hiring lists or request certified hiring lists from centralized Human Resources; maintain accurate hiring lists by updating the Human Resources database after interview results are received, and surveying applicants for interest, availability and/or special skills.

Develop or assist in the development of recruitment plans; draft job announcements; participate in outreach activities including job fairs; prepare and place advertising in newspapers, trade journals, and websites.

Receive and evaluate employment applications for eligibility according to required minimum qualifications and notify applicants; schedule appropriate examination; administer or coordinate testing; process results and notify applicants; generate certified eligible hiring lists in accordance with pertinent statutes, rules and regulations and monitor list usage for compliance.

Review hiring packets for required approvals and documentation in accordance with Human Resources regulations; provide new hire orientation and information regarding retirement, pay schedules, insurance benefits, timekeeping, leave, and agency and State policies.

Process various types of employee Human Resources transactions; enter into the Human Resources/payroll database in a live production environment, or audit transactions processed by others to ensure accuracy; participate in automated system testing as needed.

Research Human Resources and payroll problems and process corrections for overpayments, underpayments, and leave accrual and pay progression errors; determine benefit eligibility; process and monitor Human Resources/payroll actions related to FMLA, workers’ compensation, catastrophic leave, and longevity pay.

Provide liaison services for employees regarding workers’ compensation; coordinate early return to work and modified duty; complete necessary forms, monitor lost time, and arrange for FMLA to run concurrently.

Maintain Human Resources, recruitment, and training files and records in accordance with established records retention schedules.

Respond to Human Resources and payroll related questions from employees, management and the public by researching applicable laws, regulations and policies; provide requested job announcements, applications, forms and other Human Resources documents as requested.

Conduct basic research, compile data and assist in the preparation of final reports.

Perform related duties as assigned.

Under limited supervision, incumbents perform the highest-level paraprofessional and technical Human Resources assignments a majority of the time. Assignments at this level vary considerably and duties may include: certify and maintain accurate hiring lists; plan and implement internal, external, and difficult recruitments, with responsibility for all aspects of the recruitment process; assist management with disciplinary/grievance issues by gathering information and facts, processing required forms and providing involved parties information, NAC/NRS references, and proper procedures during the initial stages of disciplinary actions, complaints and grievances; audit, reconcile and authorize Human Resources/payroll documents and transactions completed by others; and recommend approval/disapproval of FMLA and catastrophic leave requests. Incumbents may research the most complex Human Resources/payroll issues and process transactions such as workers’ compensation buy-backs and overpayments.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of:

Human Resources principles, practices, and methods used in recruitment, examination, selection and/or payroll; automated systems and applications typically used to support personnel and payroll.

Ability to:

Perform complex Human Resources and/or payroll operations including researching rules and regulations, auditing documents, and calculating and reconciling Human Resources/payroll transactions; make appropriate Human Resources decisions following agency policies and past precedents; establish and maintain cooperative working relationships with all levels of management and employees; work independently and follow through on assignments with minimal direction.

Skill in:

Writing and composing grammatically correct job announcements, business correspondence and reports; coordinating oral examination boards and/or interview and selection panels.