Human Resources - Talent Acquisition Coordinator

Spectraforce Technologies; Lawrenceville (NJ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Spectraforce Technologies in Lawrenceville seeks an experienced Talent Acquisition Coordinator to support senior leaders across Talent Acquisition, Talent Management, and Talent Operations. This role emphasizes proactive administration, complex calendar management, travel arrangements, and confidential handling of sensitive information in a fast-paced, global environment.

The Senior HR Coordinator will help manage leadership meetings, governance processes, and cross-functional forums,

Qualifications

• Minimum 10 years of administrative or coordination experience, including significant experience supporting senior leaders.
• Experience in HR, Talent, or enterprise settings preferred.
• Strong interpersonal and communication abilities across levels.
• Proven ability to handle confidential information with discretion.
• Exceptional organizational skills and adaptability to changing priorities.
• Experience coordinating congresses and conferences (ASH, SITC, ASCO, AACR) as needed.

Responsibilities

• Provide proactive administrative support to senior Talent leadership, including calendar management, travel, speaking engagements, and expense reporting.
• Anticipate leader needs, manage competing priorities, and surface risks early.
• Handle highly confidential information with professionalism and discretion.
• Support governance and leadership operating rhythms across Global TA and TM.
• Coordinate logistics for talent processes and leadership reviews with timelines and follow-ups.
• Partner with HR and Talent teams to support integrated talent model execution.
• Plan and coordinate global meetings, offsites, and virtual sessions with agendas and tracking.
• Support governance by tracking decisions and action items across stakeholders.
• Coordinate engagement activities for large global audiences.
• Assist with projects tied to TA/TM priorities, including presentations and data reporting.
• Maintain and improve administrative processes, templates, and standard work.
• Provide vendor engagement coordination including SOWs, POs, transitions as needed.

Skills

Administrative/coordination experience

Global/matrixed environments

Interpersonal skills

Confidentiality

Organizational skills

Conferences participation

Job description

Job Title: Talent Acquisition Coordinator

Work Location: Lawrenceville

Hours: Mon-Fri 8 am-5 pm

Duration: 6 Months

50% onsite

Position Summary

The Senior HR Coordinator plays a critical role in enabling the effectiveness of the Head of Global Talent Acquisition and Talent Management, providing high-impact administrative and operational support across the enterprise talent ecosystem. This role supports senior leadership across Talent Acquisition, Talent Management, and Talent Operations, ensuring seamless execution of leadership priorities, governance, and core people processes. The ideal candidate is proactive, highly organized, adaptable, and trusted to manage sensitive information with discretion in a fast paced, global environment.

Key Responsibilities

• Provide proactive administrative support to senior Talent leadership, including complex calendar management, domestic and international travel, speaking engagements, and expense reporting.
• Anticipate leader needs, manage competing priorities, and surface risks or conflicts early to enable effective decision making.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Support leadership operating rhythms across Global TA and TM, including leadership team meetings, operating reviews, planning sessions, and cross functional forums.
• Coordinate logistics and materials for enterprise talent processes (e.g., talent reviews, succession planning, leadership development cycles), ensuring timelines, inputs, and follow-ups are met.
• Partner with Talent Operations Enablement, HRBPs, COEs, and People Services to support aligned execution across the integrated talent model.
• Plan and coordinate global meetings, offsites, and virtual sessions, including agendas, pre reads, logistics, and action tracking.
• Support governance activities by tracking decisions, approvals, and action items across matrixed stakeholders.
• Coordinate People and Business Resource Group (PBRG) and talent engagement activities for large, global audiences.
• Support special projects tied to TA/TM priorities, including presentation development, data tracking, and reporting (PowerPoint, Excel, Teams, SharePoint).
• Maintain and continuously improve administrative and operational processes, templates, and standard work to support scale and agility.
• Provide coordination support related to vendor engagement and intake activities (e.g., SOWs, POs, transitions), as needed.

Qualifications

• Minimum 10 years of administrative or coordination experience, including significant experience supporting senior leaders; HR, Talent, or enterprise experience preferred.
• Demonstrated success operating in global, matrixed environments with multiple stakeholders.
• Strong interpersonal and communication skills with the ability to engage effectively at all levels.
• Proven ability to manage sensitive information with confidentiality, discretion, and sound judgment.
• Exceptional organizational skills, attention to detail, follow through, and ability to adapt to changing priorities.
• Partner with TA Leads to support congresses and conferences (ASH, SITC, ASCO, AACR etc.) and to understand the objectives of participation in industry conferences and congresses and support participation in conferences and congresses as required.