Human Resources Student Assistant -Solano Campus

California State University Maritime Academy; Vallejo (CA); On-site; USD 2,066,400 - 2,892,960; Part time

Job summary

Cal Poly Maritime Academy is seeking a part-time Human Resources Student Assistant for Fall 2026/Spring 2027 at the Solano Campus. The role supports the HR department with front desk duties, visitors, phones, and campus-wide mail, while offering hands-on experience in Human Resources.

Responsibilities include greeting visitors, directing inquiries, handling mail, data entry, and assisting with various HR projects. A student worker is expected to maintain confidentiality and professionalism.

Qualifications

• Typing and keyboarding skills with standard office equipment usage.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Docs.
• Strong organizational skills and attention to detail.
• Punctual, able to maintain confidentiality and present a friendly demeanor.

Responsibilities

• Provide front desk reception for HR; direct visitors to the appropriate team member.
• Answer phones, transfer calls, check voicemail and reception emails daily.
• File, shred, photocopy, and sort materials as needed.
• Distribute mail and coordinate outgoing mail and faxes.

Skills

Typing

MS Office

Organizational skills

Punctuality

Attention to detail

Confidentiality

Interpersonal skills

Tools

Outlook

Word

Excel

Google Docs

Job description

Human Resources Student Assistant (Fall 2026/Spring 2027) - Solano Campus

Working Title: Human Resources Student Assistant (Fall 2026/Spring 2027) - Solano Campus

Classification Title: Student Assistant

Department Name: Human Resources

Time Base: Part-time

Hours to be Worked: Up to 20 hours per week

Supervisor's Name: Marie Hernandez

Pay Plan: Hourly

Bargaining Unit: CSUEU, Unit 15 Student Assistants

Employment Type: Temporary

Pay Rate: $16.90 per hour

Application Deadline: Open until filled

Job Summary

Will perform reception duties for the administration building and support campus‑wide mail distribution. Responsibilities include greeting and assisting visitors, answering phones, distributing department mail, posting outgoing mail, and assisting with various projects and tasks within HR. The position also provides a student with knowledge and experience in Human Resources.

Job Duties

• Provide front desk reception services for Human Resources. Direct staff, faculty, students, or visitors to the appropriate HR team member.
• Answer phones, transfer calls, and check voicemail/reception email messages daily.
• File and/or shred materials.
• Photocopy, sort, and collate materials.
• Distribute outgoing and incoming mail from multiple shipping services to the appropriate department or personnel.
• Perform basic typing and data entry.
• Process incoming/outgoing mail and faxes.
• Other duties as assigned.

Required Qualifications

• Typing and keyboarding skills and the ability to use standard office equipment.
• Ability to use standard word processing and data collection computer programs, specifically Microsoft Office Suite (Outlook, Word, Excel, Google Docs, etc.).
• Strong organizational skills.
• Punctuality.
• Attention to detail.
• Ability to maintain confidentiality.
• Personable and friendly demeanor.

Preferred Qualifications

A student worker is exempt from the requirement for a background check, unless being considered for a position in which a background check is required by law or accessing Level I data, per the CSU Information Security policy (i.e., ICUAM 8030).

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly Maritime Academy provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Maritime Academy complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209, and other applicable state and federal anti‑discrimination laws. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Background Check

Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Eligibility to Work

Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.