Human Resources Student Assistant -Solano Campus

Opt For Healthy Living; Vallejo (CA); On-site; USD 2,066,400 - 2,755,200; Part time

Job summary

Cal Poly Maritime Academy is seeking a part-time Student Assistant to provide front desk reception for the Human Resources office and assist with campus-wide mail distribution. You will greet visitors, answer phones, sort mail, and support various HR projects as needed.

The role offers opportunities to learn HR processes while working on a university campus in Vallejo. Prior office experience and strong communication are valued, with a flexible student-friendly schedule.

Qualifications

• Typing and keyboarding skills and the ability to use standard office equipment.
• Ability to use basic word processing and data-entry tools and to manage mail.
• Strong organizational skills and a professional demeanor.

Responsibilities

• Provide front desk reception for HR and direct visitors to the appropriate staff.
• Answer phones, transfer calls, and monitor voicemail and email daily.
• File, shred, copy, sort, and collate materials as needed.
• Distribute mail and packages to the correct departments.
• Perform basic data entry and assist with miscellaneous HR projects.
• Support other duties as assigned by HR staff.

Skills

Typing

Microsoft Office

Organizational skills

Punctuality

Confidentiality

People skills

Education

Student status (enrolled)

Tools

Microsoft Office Suite

Job description

Apply now Job no: 559905
Work type: Student Assistant
Location: Maritime Academy, Cal Poly - Solano Campus (Vallejo)
Categories: Temporary, Part Time, Human Resources, Unit 15 - CSUEU - Student Assistants

Job Summary

Will perform reception duties for administration building and support campus wide mail distribution. This includes greeting and assisting visitors, answering phones, distributing department mail, posting outgoing mail, and generally assisting in various projects and tasks within HR. This position will also allow a student to gain knowledge and experience in Human Resources.

About the Cal Poly Maritime Academy:

Cal Poly Maritime Academy is a campus of the California State University and is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Poly Maritime Academy offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Job Duties

• Provide front desk reception services for Human Resources. Direct staff/faculty/students/visitors to appropriate HR team member.
• Answering phones, transferring calls, and checking voicemail/reception email messages daily.
• Filing and/or shredding materials
• Photocopying/sorting/collating materials
• Distributing outgoing and incoming mail from multiple shipping services to the appropriate department/personnel
• Basic typing and data entry
• Processing incoming/outgoing mail and faxes.
• Other duties as assigned.

Required Qualifications

• Typing and keyboarding skills and the ability to use standard office equipment.
• Ability to use standard word processing and data collection computer programs, specifically Microsoft Office Suite programs (Outlook, Word, Excel, Google Docs etc.)
• Strong organizational skills
• Punctuality
• Ability to maintain confidentiality
• Personable and friendly demeanor

Preferred Qualifications

A student worker is exempt from the requirement for a background check, unless being considered for a position in which a background check is required by law or accessing Level I data, per the CSU Information Security policy, (i.e., ISC).

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly Maritime Academy provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Maritime Academy complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly Maritime Academy is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Maritime Academy, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Background Check: Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Integration

Effective July 1, 2025, the California State University Maritime Academy integrated with California Polytechnic State University, San Luis Obispo, forming one academic institution operated as California Polytechnic State University, San Luis Obispo. All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo.

Employment continues to be governed by California State University policies and applicable collective bargaining agreements. As we integrate our human resources and administrative systems, some materials may still display legacy Cal Maritime branding and templates.

Disclaimer

The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

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Jul 17 2026 Pacific Daylight Time