Facilities Planning & Capital Projects Student Assistant (Solano Campus)

California Polytechnic State University-San Luis Obispo; Vallejo (CA); On-site; USD 23,419 - 24,796; Part time

Job summary

Cal Poly Maritime Academy in Vallejo, CA seeks a Facilities Planning & Capital Projects Student Assistant. The role supports the Facilities Management Department with project development and day-to-day operations, emphasizing planning, analytics, and operational tasks to bolster the department’s mission.

The incumbent will gain hands-on experience in project coordination, space planning, and collaborative work with campus stakeholders.

Qualifications

• Must be in good conduct standing with the University and eligible to work in the United States.
• Must have availability to work a varied work schedule.
• Must be able to lift 30 pounds regularly.
• Must be able to ascend and descend stairs.
• Proficient use of basic computer applications.
• Student status in good academic standing.

Responsibilities

• Administrative Support: Filing, organizing documents, taking notes, and maintaining logs.
• Project Support: Updating project tracking, gathering data for reports and coordinating activities.
• Campus Planning and Space Support: Research on facilities, space usage, and data maintenance.
• Facilities Support: Assisting with moves, inventory, and routine service requests.
• Technical Tasks (Depending On Skills): CAD/GIS work, dashboards, and data visuals.

Skills

Planning

Analytical thinking

Communication

Time management

Teamwork

Attention to detail

Tools

AutoCAD

Revit

GIS

Excel

Job description

Working Title: Facilities Planning & Capital Projects Student Assistant (Solano Campus)

Classification Title: Student Assistant

Department Name: Facilities Management Department

Time Base: Part-time

Hours to be Worked: Up to 20 hours per week

Supervisor's Name: Ryan Alameda

Pay Plan: Hourly

Bargaining Unit: CSUEU, Unit 15 Student Assistants

Employment Type: Temporary

Pay Rate

• Hourly Rate: $17.00

Application Deadline: Open until filled.

Job Summary

Cal Poly Maritime Academy is committed to an equitable and inclusive campus culture. Successful applicants for this position are expected to be developing and practicing cultural competence in their work. The Facilities Assistant position is responsible for assisting the Facilities Management Department with theproject development and day-to-day facilities operations. The duties support hands‑on experience in planning, analytical and operational functions while advancing the department's overall mission and embodying the Cal Poly Learn by Doing philosophy.

About The Cal Poly Maritime Academy

Cal Poly Maritime Academy, located in Vallejo, California, is the only degree-granting maritime academy on the West Coast and a nationally recognized public maritime university on the Solano Campus of California Polytechnic State University. It prepares students for leadership roles in maritime operations, engineering, logistics, business, global supply chains and national security. Through Cal Poly's Learn by Doing philosophy, students train hands‑on in classrooms and labs and aboard the Training Ship Golden Bear. For more information, visit maritime.calpoly.edu. Please watch the video linked here to learn more about the CSU system.

Job Duties

Under the general supervision of the Program Manager and Project Manager, the incumbent has responsibility to provide:

Administrative Support

• Filing and organizing project documents
• Maintaining digital records and project databases
• Preparing meeting agendas and taking meeting notes
• Assisting with correspondence and communications
• Maintaining accurate logs of tasks accomplished, project updates, pending action items, and other relevant information to support communication among project team members

Project Support

• Updating project management software and spreadsheets
• Gathering data for project reports and presentations
• Assisting with project coordination activities related to campus capital improvement projects across the Cal Poly Maritime campus
• Supporting project site visits by documenting observations, tracking project progress, and assisting with project‑related field activities as appropriate

Campus Planning and Space Support

• Conducting research on facilities, space utilization, and campus needs
• Collecting, analyzing, and maintaining data related to building usage, space inventories, and infrastructure
• Surveying and reporting the condition of campus spaces
• Assisting with space assessments and documenting facility conditions
• Creating maps, charts, reports, and other documentation to support planning studies and projects

Facilities Support

• Assisting with building preparation for moves, renovations, events, or occupancy changes
• Moving, organizing, and storing equipment and materials as needed
• Inventorying room furnishings, equipment, and other campus assets
• Updating inventory records and reporting discrepancies
• Performing routine service calls and responding to basic facilities‑related requests

Technical Tasks (Depending On Skills)

Students with relevant coursework may also:

• Work with AutoCAD, Revit, GIS, or other design software
• Create project dashboards and data visualizations
• Assist with sustainability, energy, or facilities assessments

Expectations

• Create and maintain a welcoming, equitable, and inclusive environment while interacting with campus faculty and staff, consultants, contractors, inspectors, and other project stakeholders.
• Demonstrate flexibility and adaptability in a dynamic work environment.
• Work successfully with changing priorities, assignments, schedules, and project needs.
• Maintain a positive, professional, and customer‑focused attitude in all interactions.
• Provide high‑quality customer service and respond to requests in a timely and courteous manner.
• Communicate effectively and work collaboratively as part of a team.
• Exercise good judgment, dependability, and attention to detail in completing assigned tasks.
• Follow student handbook, department procedures, university policies, and applicable safety practices.
• Take initiative, demonstrate a willingness to learn, and seek assistance when needed.
• Represent the department and university in a professional manner at all times.

All appointments are contingent upon performance, departmental need, available funding, and positive disciplinary standing. This position works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions. Every Facilities Assistant is also subject to a criminal background check.

Required Qualifications

• Must be in good conduct standing with the University when appointed and for the duration of the employment period. Undergraduates must be in good academic standing (minimum cumulative GPA of 2.5 and for each semester while employed)
• Must have availability to work a varied work schedule
• Must be able to lift, carry, push, pull 30 pounds regularly/occasionally
• Must be able to ascend and descend stairs (three (3) flights of stairs)
• Ability to work in a diverse environment with college students, parents, guardians, and guests
• Self‑motivated and able to work independently with nominal supervision
• Excellent time management, communication, administrative, organizational, and customer service skills
• Ability to respond to safety and emergency situations
• Ability to maintain confidentiality
• Proficient use of basic computer applications
• Must understand and support the University Housing Services Mission, Goals, and Values
• Must be available days, nights, weekends, and holidays as scheduled

Title IX:

Please view the Notice of Non‑Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly Maritime Academy provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Maritime Academy complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Maritime Academy is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Maritime Academy, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Background Check:

Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Eligibility to Work:

Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Integration

Effective July 1, 2025, the California State University Maritime Academy integrated with California Polytechnic State University, San Luis Obispo, forming one academic institution operated as California Polytechnic State University, San Luis Obispo. All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo.

California Polytechnic State University, San Luis Obispo

All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo.

Employment continues to be governed by California State University policies and applicable collective bargaining agreements. As we integrate our human resources and administrative systems, some materials may still display legacy Cal Maritime branding and templates.

California Polytechnic State University, San Luis Obispo

All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo.

Employment continues to be governed by California State University policies and applicable collective bargaining agreements. As we integrate our human resources and administrative systems, some materials may still display legacy Cal Maritime branding and templates.

Disclaimer:

The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Education Code 89521 Requirements:

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.