Human Resources Specialist, Distribution Centers

sephora.com; Las Vegas (NV); On-site; USD 52,000 - 72,000; Full time

Job summary

Sephora in the United States operates distribution centers and seeks an HR Specialist to manage the employee life cycle, support onboarding, and advise leaders on HR workflows. The role emphasizes confidentiality and best practices in a dynamic HR team.

You will handle leave administration, benefits, payroll support, and reporting while partnering with leadership to streamline processes across the DC environment.

Qualifications

• Experience handling employee life cycle HR activities.
• Collaborate with leaders to streamline workflows and audits.
• Maintain confidentiality and uphold best practices in HR.

Responsibilities

• Serve as a point of contact for workers compensation claims.
• Assist Leave of Absence and accommodation requests; communicate with associates.
• Assist with benefits, open enrollment, and escalated inquiries.
• Manage unemployment claims and documentation; track to resolution.
• Process employee changes including movement, terminations and status updates.
• Collaborate on post-accident and pre-employment screening processes.
• Ensure timely I-9 reverification when needed.
• Maintain knowledge of HR trends and regulatory changes.
• Provide employee support for policies, benefits, hiring, and payroll.
• Assist with New Hire Orientation and daily timekeeping inquiries.

Skills

Leave administration

Benefits support

Unemployment claims

Payroll support

New hire onboarding

Employee communications

Regulatory compliance

Job description

Belong to Something Beautiful It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential, and making a difference every day. Together, we belong to something beautiful. We know that bringing the best beauty products, services, tools, and experiences to our clients means finding, training, and engaging the absolute best talent in the industry. Our HR teams invest heavily in our talent in our Distribution Centers. We strongly believe (and our actions prove it!) that our people are our best asset, and we work every day to arm them with the knowledge and tools not just to get the job done, but to feel inspired and fearless while doing it. As an HR Specialist, will perform a wide variety of human resource activities tied to the employee life cycle. Additionally, you work closely with leaders to streamline workflows, conduct audits, and deliver reports, all while supporting employee engagement and onboarding initiatives. You'll collaborate with a dynamic HR team, serve as a trusted resource for confidential matters, and ensure that best practices are upheld across the DC.

Leave Administration

• Serve as a point of contact for workers compensation claims, ensuring that documentation and follow-up actions meet company standards
• Support administration of Leave of Absence requests, accommodation requests, and maintain communication with associates to ensure smooth employee transitions back to work
• Assist employees with benefits, open enrollment, and other general support inquiries by delivering clear, accurate responses and partnering on escalated inquiries as needed
• Manage unemployment claims, compiling supporting documentation and tracking progress to resolution
• Process employee changes, such as internal movement, termination, and other status changes
• Collaborate with MRO in post-accident and pre-employment screening processes
• Ensure timely processing of I-9 reverification, as needed
• Maintain up-to-date knowledge in HR trends, regulatory changes, best practices, and new technologies to inform policy recommendations and maintain regulatory compliance
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
• Provide employee support as needed to frequently asked questions regarding policies, benefits, hiring processes, and payroll, escalating more complex inquiries as needed
• Assist with internal communications, employee recognition programs, and incentive initiatives, fostering a positive workplace environment
• Support conducting New Hire Orientation sessions as needed
• Support processing payroll and assisting with daily timekeeping inquiries as needed

Perform other duties as assigned

Ability to act with integrity, professionalism, and confidentiality

Ability to prioritize tasks and to work independently

Ability to raise issues proactively and in a timely manner