Human Resources Specialist 1

New York State Police; City of Albany (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

New York State Police seeks an experienced HR professional to support the Member Hiring Unit. The role involves handling processing steps for trooper class appointments, assisting with background investigations, and coordinating hiring tasks across NYS locations during events.

The incumbent will track candidates, manage data input in the Trooper Exam System, and supervise staff. Strong analytical skills and ability to travel may be required.

Qualifications

• Bachelor's Degree and 2 years of Human Resources experience.
• OR Associate's degree and 4 years of Human Resources experience.
• OR 6 years of Human Resources experience.
• OR One year of permanent service in a SG-13 position or higher.

Responsibilities

• Communicate with applicants about processing events and steps for a class appointment.
• Assist with preparing, processing, and tracking background investigation reports.
• Assist with administrative hiring tasks at NYS locations during events; may include overnight travel.
• Track candidates in the Trooper Exam System and other software; manage data input.
• Create and manage distribution lists for mass communications via Everbridge Suite and other tools.
• Supervise and train subordinate staff involved in hiring processes.
• Conduct studies and analyses related to Member Hiring Unit programs and trends.
• Collect and evaluate data to identify needs and improvement opportunities.
• Develop surveys and information-gathering tools to support processes.
• Analyze data and prepare findings, recommendations, and materials for decision making.
• Prepare reports, tables, charts, fact sheets and other materials for decisions.
• Perform additional duties as directed by supervisory staff.

Skills

Human Resources experience

SG-13 or higher service

Education

Bachelor's Degree

Associate's degree

Job description

Duties Description

• Communicate with Trooper Applicants about processing events and steps for a successful class appointment. This includes fielding phone calls, emails and personal conversations about the process and the required documents.
• Assist with preparing and processing, and tracking background investigation reports and data for the field.
• Assist with the administrative portion of Member Hiring tasks at specific locations throughout NYS during the Regional Trooper Physical Ability Tests events. This may include overnight travel throughout the State.
• Responsible for candidate tracking in the Trooper Exam System database and additional software used, ensuring accurate and timely data input. This includes tracking, merging and sorting of simultaneous groups of candidates for concurrent or consecutive classes.
• Create and manage distribution lists in order to construct and distribute mass-communications through Everbridge Suite, Adobe, Microsoft and other software applications.
• Supervise and train subordinate staff, as well as train and oversee supervision of additional civilian staff, assisting with hiring and recruitment process as needed.
• Conducts special studies and analyses related to Member Hiring Unit programs, initiatives, trends and operations.
• Collects, reviews and evaluates data and other relevant information to identify trends, unit/program needs, and opportunities for improvement.
• Develops and administers surveys and other information-gathering tools to support Member Hiring Unit processes and program evaluation.
• Analyzes data, identifying trends and patterns and prepares results of findings, recommendations, and supporting materials to improve Member hiring programs and processes.
• Prepares a variety of forms, reports, tables, charts, fact sheets, and other materials summarizing information, trends, and data analysis results to support Member Hiring decision making.
• Perform additional duties as directed by supervisory staff.

Description

• Communicate with Trooper Applicants about processing events and steps for a successful class appointment. This includes fielding phone calls, emails and personal conversations about the process and the required documents.
• Assist with preparing and processing, and tracking background investigation reports and data for the field.
• Assist with the administrative portion of Member Hiring tasks at specific locations throughout NYS during the Regional Trooper Physical Ability Tests events. This may include overnight travel throughout the State.
• Responsible for candidate tracking in the Trooper Exam System database and additional software used, ensuring accurate and timely data input. This includes tracking, merging and sorting of simultaneous groups of candidates for concurrent or consecutive classes.
• Create and manage distribution lists in order to construct and distribute mass-communications through Everbridge Suite, Adobe, Microsoft and other software applications.
• Supervise and train subordinate staff, as well as train and oversee supervision of additional civilian staff, assisting with hiring and recruitment process as needed.
• Conducts special studies and analyses related to Member Hiring Unit programs, initiatives, trends and operations.
• Collects, reviews and evaluates data and other relevant information to identify trends, unit/program needs, and opportunities for improvement.
• Develops and administers surveys and other information-gathering tools to support Member Hiring Unit processes and program evaluation.
• Analyzes data, identifying trends and patterns and prepares results of findings, recommendations, and supporting materials to improve Member hiring programs and processes.
• Prepares a variety of forms, reports, tables, charts, fact sheets, and other materials summarizing information, trends, and data analysis results to support Member Hiring decision making.
• Perform additional duties as directed by supervisory staff.

Qualifications

Minimum Qualifications

• Bachelor's Degree and 2 years of Human Resources experience;
• OR
• Associate's degree and 4 years of Human Resources experience;
• OR
• 6 years of Human Resources experience;
• OR
• One year of permanent service in a SG-13 position or higher.

Preferred Qualifications

• Bachelor's Degree or higher including nine (9) semester credit hours in statistics, data analysis, data mining or data modeling; and two years of experience in the collection and evaluation of quantitative data directed toward review and analysis of program operations.
• OR
• Master's degree in business administration or Human Resources, with a focus on statistics, data analysis, data mining, or data monitoring, or a closely related field.

Additional Comments

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.

The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at [phone] or [e-mail].