Administrative Assistant 2

New York State Police; City of Albany (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

The New York State Police is seeking an Administrative Assistant 2 assigned to Employee Relations in Albany. You will report to the Deputy Superintendent – Employee Relations and handle a broad range of administrative duties to support Employee Relations programs.

You will manage correspondence, prepare replies, coordinate internal and interagency meetings, arrange travel, and maintain records with proficiency in Word, Outlook, Excel, and Access.

Qualifications

• One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-11 or higher.
• Two years of administrative office experience providing direct support for executive level management.
• Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access and Excel.

Responsibilities

• Handle incoming and outgoing correspondence, rerouting, proofreading documents prepared by other sections.
• Handle administrative duties in connection with Employee Relations Programs.
• Originate correspondence or prepare replies to correspondence as directed by Employee Relations Staff members.
• Act as a liaison with sections under direct supervision of Employee Relations as well as with union representatives.
• Coordinate internal and interagency meetings consistent with Employee Relations Staff schedules.
• Make travel arrangements, including flights and lodging, and prepare travel advances and vouchers.
• Perform clerical processing and record maintenance activities utilizing word processing packages, spreadsheets, and database programs.
• Track employee organizational leave.
• Coordinate promotional ceremonies.
• Other duties as assigned by Employee Relations Colonel or designee.

Skills

Microsoft Word

Outlook

Access

Excel

Clerical skills

Tools

Word processing packages

Spreadsheets

Database programs

Job description

Duties Description

The Administrative Assistant 2 assigned to Employee Relations will report to the Deputy Superintendent – Employee Relations.

Description

The Administrative Assistant 2 assigned to Employee Relations will report to the Deputy Superintendent – Employee Relations.

Duties

• Handle incoming and outgoing correspondence, rerouting, proofreading documents prepared by other sections.
• Handle administrative duties in connection with Employee Relations Programs.
• Originate correspondence or prepare replies to correspondence as directed by Employee Relations Staff members.
• Act as a liaison with sections under direct supervision of Employee Relations as well as with union representatives.
• Coordinate internal and interagency meetings consistent with Employee Relations Staff schedules.
• Make travel arrangements, including flights and lodging, and prepare travel advances and vouchers.
• Perform clerical processing and record maintenance activities utilizing word processing packages, spreadsheets, and database programs.
• Track employee organizational leave.
• Coordinate promotional ceremonies.
• Other duties as assigned by Employee Relations Colonel or designee.

Qualifications

Minimum Qualifications

• One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-11 or higher;
• OR
• Two years of administrative office experience in which you provided direct support for executive level management.
• AND
• Must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems;
• AND
• Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access and Excel;
• Minimum qualifications must be met by the closing date of the posting.

Additional Comments

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at [phone] or [e-mail].