Human Resources Specialist 1

New York State Department of Motor Vehicles; City of Albany (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

New York State Department of Motor Vehicles is seeking a Human Resources Specialist 1 or Traineeship to assist program managers and advise employees in all aspects of employee services, payroll, and time and attendance.

The role involves participating in recruitment, assessing candidate eligibility, processing personnel transactions, and maintaining HR records across multiple databases with a focus on confidentiality and policy compliance.

Qualifications

• Four years of experience performing and supervising the performance of various human resources activities such as staffing service.

Responsibilities

• Communicate effectively and accurately both orally and in writing.
• Maintain confidentiality standards due to handling personal information and investigations.
• Advise program managers, supervisors, employees and the public on HR issues per rules and policies.
• Participate in recruitment opportunities with management, including postings, job fairs, and hiring events.
• Assess eligibility of candidates from postings and onboarding processes to ensure legal appointments.
• Assist payroll with personnel transactions and ensure timely, accurate processing.

Job description

Duties:

The NYS DMV Division of Personnel is responsible for the administration of and providing information to management and employees on activities related to Human Resources, including but not limited to: recruitment, hiring, classification of Civil Service titles, Civil Service exam planning, job fairs, assist management with employee performance issues, assist employees with time and attendance, benefits, time card maintenance, workers' compensation management, and provide expertise on policies, CS Laws and Payroll questions; provide in-person and written trainings to supervisors and employees on Human Resource topics.

Under the general direction of a Human Resources Specialist 2, G-23, a Human Resources Specialist 1, G-18, assists program managers and advises employees in all aspects of employee services, payroll, employee benefits, and time and attendance.

Human Resources Specialist 1 or Traineeship duties consist of, but are not limited to:

• Demonstrating the ability to communicate effectively and accurately both orally and in writing;
• Maintaining impeccable confidentiality standards as Human Resources deals with personal information, sensitive situations, and is involved with the Office of the Inspector General and Office of Employee Relations investigations;
• Advising program managers, supervisors, employees and the public on various HR issues both verbally and in writing in accordance with NY State Personnel Management Manual rules (SPMM), Civil Service Law, negotiated agreements, agency policies and directives;
• Participating in recruitment opportunities with management, including creating and evaluating responses to posting for positions, attending job fairs or recruitment events, and facilitating hiring events;
• Assessing eligibility of candidates from postings and list canvasses, auditing list appointment information to ensure legal appointments, orientations and onboarding;
• Assessing employee eligibility for benefits and leaves such as FMLA, Sick Leave, assessing questions regarding health insurance benefits, etc.;
• Preparing personnel transactions and working with the Payroll Unit to process transactions timely and accurately, ensuring transactions are in accordance with rules, regulations, and policies, and resolving problems as they arise;
• Demonstrating the ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet, and databases at an acceptable rate of accuracy and speed;
• Demonstrating the ability to prepare and maintain program records and routine reports;
• Maintaining various databases used for Payroll, Employee Services units, Management Services units and HR specific database used for List Management; possessing knowledge in manipulation of all Microsoft Office Suite programs with a preference in Microsoft Access;
• Researching and preparing DMV classification/reclassification requests;
• Participating professionally in meetings, trainings, and work groups as required;
• Attending and presenting Human Resource information at trainings, and onboarding new employees;
• Maintaining composure and professionalism at all times, as interactions between management and employees may become difficult or be of an extremely confidential or sensitive nature;
• Demonstrating the ability to establish and maintain effective working relationships with others;
• Demonstrating the ability to deliver and receive constructive feedback in a professional manner;
• Supervising and training new and existing support staff;
• Occasionally traveling throughout the State.

Minimum Qualifications:

To be eligible for this position, you must meet one of the following conditions:

• Four years of experience performing and supervising the performance of various human resources activities such as staffing service