Human Resources Specialist

Hearts and Hands of Care, Inc.; United States; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

Health Savings Account

401K Savings Plan

Paid Time Off

Job summary

Hearts & Hands Of Care, Inc. is seeking an HR Administrator to support a broad set of human resources functions under the supervision of the HR Manager.

The role includes maintaining personnel files, processing status changes, managing payroll paperwork, and assisting in hiring by posting jobs and conducting initial interviews. In addition, you will oversee the receptionist, supervise coverage, and coordinate staff events within budget while ensuring confidentiality and high-quality service to

Qualifications

• High school diploma or equivalent with some college or technical coursework preferred.
• Minimum of three years of job-related experience, preferably in HR.
• Strong confidentiality and discretion in handling sensitive information.
• Proficiency with Excel and Microsoft Word; strong written/spoken communication.

Responsibilities

• Maintains personnel files in compliance with legal requirements.
• Updates employee records and processes status changes promptly.
• Assists in hiring by coordinating job postings, reviewing resumes, and conducting phone interviews.
• Prepares payroll paperwork and establishes personnel files.
• Oversees receptionist duties and maintains switchboard coverage.
• Coordinates staff events and ensures adherence to budget.

Skills

Microsoft Office

Excel

Word

Interpersonal skills

Confidentiality

Telephone communication

Education

High school diploma or equivalent

Some college or technical coursework preferred

Tools

Windows 10

Microsoft Office Suite

Excel

Word

Job description

Description of Duties :

This position will be under the direct supervision of the HR Manager. The successful candidate of the position will be responsible for performing a wide variety of high level, complex, technical and analytical Human Resources work in the area of recruitment/selection, workforce planning, compensation, benefits, retirement, labor relations and customer service related areas; must maintain discretion and confidentiality. The duties listed below illustrate the various types of work performed, but are not encompassing.

Essential Duties and Responsibility:

• Maintains personnel files in compliance with applicable legal requirements.
• Keeps employee records up-to-date by processing employee status changes in timely fashion.
• Maintains listing of approved Foundation positions along with assigned salary grade levels.
• Processes personnel action forms and assures proper approvals; disseminates approved forms.
• Prepares paperwork required to place employee on payroll and establishes personnel file.
• Assists in hiring process by coordinating job posting on Web site, reviewing resumes, performing telephone interviews and reference checks.
• Maintains Employee Handbook with updated resolutions and other pertinent information, as needed.
• Troubleshoots telephone and voice mail system; handles minor repairs and coordinates repairs with technicians when required.
• Provides training for new and current employees on communication systems, including telephone and voice mail.
• Supervises receptionist, delegates projects as appropriate, and assures coverage of switchboard in receptionist’s absence.
• Oversees special events for staff by coordinating committees and schedules, and staying within budget.

Qualification Requirements:

Education and Work Experience

High school diploma or equivalent with some college or technical school coursework preferred and minimum of three (3) years of job-related experience, preferably in a human resource department, technical experience, including responsibility for maintaining computer systems or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.

Knowledge and Skills

• Extensive knowledge of computer software (Windows 10, XP and Microsoft Office), computer hardware and computer servers.
• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Good to excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.

Work Environment:

• Ability to work in an office setting
• Position may require extended hours including evenings and weekends, travel to clients residency and occasional errands

Schedule:

• Monday thruFriday

Salary/Benefits:

• Competitive Pay
• Paid Time Off
• Healthcare
• Dental
• Vision
• Life Insurance
• Health Savings Account
• 401K Savings Plan

ACKNOWLEDGMENT:

Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).

Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.