Human Resources Specialist

Oceans Healthcare, L.L.C.; Reading (Berks County); On-site; USD 52,000 - 70,000; Full time

Job summary

Haven Behavioral Healthcare, part of Oceans Healthcare, seeks a Human Resources Specialist to support HR processes and services within our hospital setting. The role emphasizes accurate HR records, onboarding, payroll support, and regulatory compliance to ensure smooth operations and high-quality care.

The position offers opportunities to assist with recruitment, employee relations, benefits enrollment, and staff development in a collaborative hospital environment.

Responsibilities

• Maintains accurate HR files, records, and documentation in line with policies and legal requirements.
• Supports recruitment processes, tracks candidate statuses, and assists with pre-hire screenings.
• Supports onboarding for new hires with required forms and documentation.
• Ensures I-9 compliance and completes eVerify as needed.
• Processes forms for terminations and personnel updates; handles inquiries on policies and benefits.
• Coordinates HR-related meetings, calendars, payroll inquiries, and special events.

Job description

Haven Behavioral Healthcare, an Oceans Healthcare Company, is a behavioral healthcare system providing high-quality, specialty behavioral health services for individuals with mental health and substance abuse issues. Our success is a reflection of the excellence and dedication of our employees at every level of our facilities. The culture of our hospitals is built around service. All jobs performed on our team are worthwhile and every employee makes a difference. If you are looking for an opportunity to grow personally and professionally while delivering compassionate, quality care we encourage you to explore career opportunities with Haven.

The Human Resources Specialist functions as a support person in the coordination and organization of human resources processes within the hospital. This position is distinguished from other administrative
positions in that the Specialist provides highly sensitive support to the Director, Human Resources. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans’ Mission,
policies and procedures and Performance Improvement Standards.

Essential Functions:

1. Maintains accurate and up-to-date human resource files, records, and documentation in compliance with company policies and legal requirements.
2. Supports the recruitment and interview process as needed, including tracking candidate statuses in the applicant tracking system and assisting with pre-hire screenings such as backgroundchecks and drug tests upon request.
3. Assists with the onboarding process for new hires when requested, ensuring that all required forms, checklists, and documentation are completed accurately and timely.
4. Ensures compliance with I-9 requirements and completes the eVerify process as assigned.
5. Provides support in processing necessary forms and documentation for employee terminations, status changes, and other personnel updates as directed.
6. Responds to frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes, referring complex inquiries to the Director, Human Resources or management.
7. Conducts periodic audits of HR files and records to ensure accuracy and completeness; monitor compliance with licensure, training, and certification requirements (e.g., de-escalation programs,BLS, and orientation).
8. Provides administrative support to the HR department, including organizing meetings, maintainin calendars, and preparing correspondence.
9. Assists with payroll functions,such as processing, responding to employee inquiries, and resolving errors, as needed.
10. Conducts or assists with new hire orientation upon request.
11. Assists with planning and executing special events, including benefits enrollment, organizationwide meetings, employee recognition programs, holiday parties, and retirement celebrations.
12. Performs employment verifications as assigned and maintains confidentiality during the process.
13. Perform other duties as assigned.