Human Resources Specialist

NC State University; Raleigh (NC); On-site; USD 60,000 - 65,000; Full time

Job summary

NC State University is seeking an Human Resources Specialist in the Office of the Executive Vice Chancellor and Provost. This on-site role supports HR operations, onboarding, time and leave management, and policy guidance for SHRA, EHRA non-faculty, faculty, and postdoctoral appointments.

You will develop collaborative relationships, interpret HR policies, and ensure compliance while reporting to the Human Resources Manager.

Qualifications

• Bachelor’s degree or an equivalent combination of training and experience.
• Direct experience entering data, pulling reports, and routing actions within enterprise HR systems (such as PeopleSoft) and applicant tracking systems (such as PeopleAdmin).

Responsibilities

• Post job vacancies and maintain position updates in PeopleAdmin for SHRA, EHRA non-faculty, faculty, and postdoctoral appointments.
• Coordinate onboarding and offboarding for SHRA and EHRA employees, including preparing offer letters and processing PeopleAdmin actions.
• Manage temporary and biweekly appointments for students, temporary employees, and postdoctoral scholars by preparing offer letters and processing PeopleSoft and PeopleAdmin actions.
• Serve as the department’s I-9 Coordinator, ensuring completion of employment verification requirements and compliance.
• Collaborate with the HR Manager on workforce planning, retention, succession planning, and HR policy development.
• Serve as the Timekeeping and Leave Coordinator, conducting weekly and monthly reviews for data integrity and coordinating the annual certification process.
• Manage performance management processes for SHRA, EHRA, and postdoctoral employees.
• Provide guidance to leadership, supervisors, and employees on HR procedures, best practices, and applicable university policies.
• Evaluate and improve HR policies, procedures, and programs while supporting compliance with university HR policies and procedures.
• Work independently and collaboratively with unit and college-level HR partners, University Human Resources, and campus subject matter experts to address HR matters and provide guidance.
• Apply sound judgment to resolve HR matters, prioritize tasks, and complete work efficiently.
• Interact with students, faculty, administrators, and support staff to address HR matters and support departmental operations.
• Attend departmental, unit, and university meetings to stay informed of personnel matters, HR policies, and procedural updates.
• Represent the Provost Office HR team on university committees and working groups.

Education

Bachelor’s degree

Tools

PeopleSoft

PeopleAdmin

Job description

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Information

Posting Number

Posting Number PG195000EP

Internal Recruitment

Internal Recruitment Yes

Working Title

Working Title Human Resources Specialist

Anticipated Hiring Range

Anticipated Hiring Range $60,000 - $65,000

Work Schedule

Work Schedule Monday - Friday, 8 AM - 5 PM

Job Location

Department

Department Office of the Executive Vice Chancellor and Provost

About the Department

The Executive Vice Chancellor and Provost is the chief academic officer under the Chancellor and is responsible for the leadership, review, and approval of all academic programs and policies and the appointment, promotion, and compensation of the faculty. In addition to the University’s ten colleges, the graduate school, and the libraries, the Office of the Provost’s divisions includes institutional strategy and analysis, enrollment management and services, faculty excellence, global engagement, academic programs and governance, Institute for Emerging Issues, outreach and engagement, equal opportunity and academic and student affairs.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

As the Human Resource Specialist, you will serve as the first point of contact for the Office of the Executive Vice Chancellor and Provost regarding human resources actions, questions, and guidance. You will provide HR management, advisement, and consultation to support the office’s goals and strategic direction, applying university policies, procedures, and best practices across recruitment, onboarding, time and leave management, learning and organizational development, employee relations, classification and compensation, and other HR functions.

You will develop and maintain collaborative working relationships with employees, managers, leadership, and HR partners to provide consultation, training, communication, tools, and resources that support effective decision-making and workforce planning. You will interpret and communicate HR policies and best practices, adapt HR processes to changing organizational needs and staff requirements, and collaborate with the Human Resources Manager and campus partners to evaluate and improve HR practices. You will also provide backup HR operational support and guidance to units reporting to the Office of the Executive Vice Chancellor and Provost, helping maintain consistent HR operations and compliance while fostering a supportive and welcoming work environment. This position reports to the Human Resources Manager in the Office of the Executive Vice Chancellor and Provost.

Key Responsibilities

• Post job vacancies and maintain position updates in PeopleAdmin for SHRA , EHRA non-faculty, faculty, and postdoctoral appointments.
• Coordinate onboarding and offboarding for SHRA and EHRA employees, including preparing offer letters, submitting hiring packages, and processing PeopleAdmin actions.
• Manage temporary and biweekly appointments for students, temporary employees, and postdoctoral scholars by preparing offer letters and processing PeopleSoft and PeopleAdmin actions, as applicable.
• Serve as the department’s I-9 Coordinator, ensuring completion of employment verification requirements and compliance.
• Collaborate with the HR Manager on workforce planning, retention, succession planning, and HR policy development.

HR Operations, Time, Leave & Performance Management

• Serve as the Timekeeping and Leave Coordinator, conducting weekly and monthly reviews for data integrity and coordinating the annual certification process.
• Manage performance management processes for SHRA , EHRA , and postdoctoral employees.
• Provide guidance to leadership, supervisors, and employees on HR procedures, best practices, and applicable university policies.

HR Policy Guidance, Consultation & Compliance

• Evaluate and improve HR policies, procedures, and programs while supporting compliance with university HR policies and procedures.
• Work independently and collaboratively with unit and college-level HR partners, University Human Resources, and campus subject matter experts to address HR matters and provide guidance.
• Apply sound judgment to resolve HR matters, prioritize tasks, and complete work efficiently.

Campus Representation & Departmental Administration

• Interact with students, faculty, administrators, and support staff to address HR matters and support departmental operations.
• Attend departmental, unit, and university meetings to stay informed of personnel matters, HR policies, and procedural updates.
• Represent the Provost Office HR team on university committees and working groups.

If you are an HR professional who enjoys providing guidance, solving problems, and building collaborative relationships, we welcome you to apply. Join the Office of the Executive Vice Chancellor and Provost to support effective HR operations, help leaders and employees navigate university policies and processes, and contribute to the success of the units that advance NC State’s academic mission.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

Minimum Education and Experience

• Bachelor’s degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Direct experience entering data, pulling reports, and routing actions within enterprise HR systems (such as PeopleSoft) and applicant tracking systems (such as PeopleAdmin).