Human Resources Specialist

T S School; Pennsylvania; On-site; USD 58,000 - 61,000; Full time

Benefits offered by this job

Health insurance

401(k)

Dental insurance

Vision insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Employee discount

Job summary

T S School, located in Philadelphia, PA, seeks an onsite Human Resources Specialist to support payroll accuracy, employee relations, safety, and core HR processes. Reporting to the HR Director, you will handle benefits coordination, workers’ compensation, recruitment support, compliance, onboarding, and HRIS administration.

The role requires a Bachelor's in HR or related field with at least three years of HR experience, strong analytical skills, and knowledge of federal and PA regulations.

Qualifications

• Bachelor's degree in HR Management, Business Admin, Public Admin, Organizational Development, Psychology, or related field, plus at least three years HR experience.
• Experience with payroll, benefits, workers’ compensation, and leave management preferred.
• Ability to handle confidential information with discretion and good judgment.

Responsibilities

• Provide HR support across payroll administration, time/attendance, leave management, benefits, and other HR functions.
• Explain HR programs, policies, and employment requirements; respond to inquiries; conduct research; provide guidance and analysis.
• Review personnel actions in HRIS, identify discrepancies, coordinate with departments to resolve issues and apply policies.
• Administer workers’ compensation processes, monitor claims, and assist with file audits.
• Advise managers and employees on employee relations issues, discipline procedures, and resolution strategies.
• Coordinate recruitment activities: post openings, source candidates, schedule interviews, review docs, extend offers, and coordinate background checks.
• Support onboarding and orientation for new employees.
• Ensure compliance with federal, PA, and local employment laws and organizational policies.
• Administer drug-testing programs and drug-free workplace policies; coordinate testing with service providers.
• Review driver records for positions involving company or personal vehicles.
• Support FMCSA compliance and maintain Driver Qualification Files as applicable.
• Prepare monthly HR reports on turnover, absenteeism, and recruitment activity; provide trend analysis.
• Provide backup for FMLA administration and benefits coordination.
• Maintain HRIS data accuracy and confidentiality.
• Perform other duties as assigned.

Skills

Analytical skills

Communication

Organizational skills

Confidentiality

Problem solving

Customer service

Education

Bachelor's degree in HR Management or related field

Tools

MS Office

HRIS

Job description

The Human Resources Specialist role at T S School is an onsite position in the Philadelphia, Pennsylvania region, based at the William Penn Annex West in PA 19107. Reporting to the Human Resources Director, this position supports HR operations across payroll accuracy, employee relations, workplace safety, and core people processes.

Working in a generalist capacity, you will help manage a wide range of HR functions, from workers’ compensation administration and benefits coordination to recruitment support, compliance activities, and employee leave processes. The role also includes maintaining secure HRIS records and producing recurring HR reporting to support leadership decisions.

Key Responsibilities

• Provide HR support to management and employees across payroll administration, time and attendance, workers’ compensation, leave management, employee benefits, and other HR functions.
• Explain HR programs, policies, procedures, and applicable employment requirements; respond to inquiries; conduct research; and provide technical guidance and analysis.
• Review and process personnel actions in the Human Resources Information System (HRIS), identify discrepancies, and coordinate with relevant departments to resolve issues and apply policies consistently.
• Administer workers’ compensation processes by monitoring claims, coordinating updates with managers and relevant parties, submitting required injury reports within deadlines, following up on open cases, escalating issues when needed, and assisting with file audits.
• Advise managers and employees on employee relations matters, workplace concerns, disciplinary procedures, and resolution strategies.
• Coordinate recruitment activities, including posting job openings, sourcing candidates, scheduling interviews, reviewing selection documentation, extending authorized offers, and coordinating background checks.
• Support new employee onboarding and orientation to support a smooth introduction to the organization.
• Support compliance for recruitment, hiring, and other HR activities with federal, Pennsylvania, and local requirements and organizational policies.
• Administer workplace drug-testing procedures and drug-free workplace policies, including confidentiality and secure record handling.
• Coordinate random, post-accident, and reasonable-suspicion drug-testing procedures with authorized service providers, as applicable.
• Review motor vehicle records (MVRs) for prospective employees who will operate company vehicles or use personal vehicles for business purposes.
• Monitor driving records for current drivers, coordinate periodic record reviews, and maintain required driver qualification documentation for applicable positions.
• Support Federal Motor Carrier Safety Administration (FMCSA) compliance, including maintaining Driver Qualification Files (DQFs) and documenting motor vehicle record checks when applicable.
• Prepare monthly HR reports covering metrics such as employee turnover, absenteeism, recruitment activity, and other workforce indicators; analyze trends and provide recommendations to the Human Resources Director.
• Provide backup support for Family and Medical Leave Act (FMLA) administration and coordinate employee benefits.
• Apply organizational personnel policies, handbook provisions, and relevant employment laws and regulations in assigned duties.
• Maintain working knowledge of applicable employment and benefits legislation, including FLSA, Title VII, the Equal Pay Act, FCRA, COBRA, ERISA, ADEA, ADA, GINA, HIPAA, and USERRA, as relevant to assigned responsibilities.
• Co-chair workplace safety committee meetings, prepare agendas, coordinate safety initiatives, and support internal communications for workplace safety events.
• Protect confidential employee information, including personnel records, medical documentation, investigation materials, disciplinary records, compensation information, performance data, and sensitive correspondence.
• Maintain the accuracy, integrity, and security of HRIS records and follow applicable information-handling procedures.
• Perform other related duties as assigned.

Required Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, Organizational Development, Psychology, or a related field, supplemented by at least three years of relevant human resources experience.
• Relevant experience should include payroll administration, talent acquisition, workers’ compensation, and leave management.
• Ability to handle confidential employee information responsibly and exercise sound professional judgment.
• Knowledge of HR principles, practices, and employment regulations, including wage and hour requirements, equal employment opportunity, disability accommodation, employee leave, benefits administration, workers’ compensation, and workplace safety.
• Familiarity with applicable federal and Pennsylvania employment requirements and relevant local regulations.
• Knowledge of recruitment, candidate screening, selection procedures, onboarding, and workforce planning.
• Understanding of employee benefits programs, including requirements involving COBRA, the Affordable Care Act, and Section 125 plans.
• Proficiency with Microsoft Office applications (Outlook, Word, PowerPoint, Excel) and HRIS or related administrative systems.
• Strong analytical skills, including interpreting HR data, basic mathematical/statistical calculations, and report preparation.
• Excellent written and verbal communication skills, including tactful communication of sensitive matters.
• Strong customer service skills and the ability to provide accurate, timely, and professional assistance to employees and management.
• Strong organizational skills to manage competing priorities, meet deadlines, and maintain accurate documentation.
• Ability to research complex HR questions, evaluate information, establish priorities, and recommend practical solutions.
• Strong judgment and discretion with sensitive employee relations matters.
• Ability to establish and maintain effective working relationships with employees, managers, senior leadership, external service providers, and other professional contacts.
• Ability to assess problems logically and recommend appropriate courses of action.
• Successful completion of applicable background screening, including relevant criminal history checks.
• A valid driver’s license appropriate to the position and jurisdiction, if required for assigned duties.
• An acceptable driving record may be required for positions involving driving responsibilities.
• Willingness to comply with applicable workplace safety, employment, and organizational policies.

Preferred Qualifications

• Professional HR certifications such as PHR, SPHR, SHRM-CP, SHRM-SCP, or a relevant public-sector HR certification.

Technology

• Human Resources Information System (HRIS)
• Microsoft Office, including Outlook, Word, PowerPoint, and Excel

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location and Pay

• Work arrangement: In person (onsite)
• Location: William Penn Annex West, PA 19107
• Salary: $58,423.55 - $61,344.73 per year (USD 58,423 - 61,344 per yearly)

Physical Demands and Work Environment

• Primary physical demand: sedentary office work with extended periods at a computer or workstation.
• Occasional physical activity: light physical activity, including occasional lifting, carrying, pushing, or pulling objects up to 40 pounds.
• Sensory/communication: ability to distinguish visual cues, colors, or sounds and communicate effectively in person or by telephone.
• Reasonable accommodations: available for qualified individuals in accordance with applicable law.
• Environment: primarily a professional office setting with routine office conditions, plus occasional interaction with other departments, employees, service providers, and workplace safety activities.

Education

• Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, Organizational Development, or a related field (human resources-focused or related education required).