Human Resources Specialist

GO-HR; Delaware (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

SourcePoint is seeking an on-site Human Resources Specialist to provide comprehensive administrative and operational support to the HR function. You will handle payroll administration, onboarding and offboarding, benefits coordination, and personnel records while ensuring policy compliance and excellent internal service.

You will work under the Human Resources Manager to maintain confidential files, run HR reports, and support audits and staff events in a collaborative, fast-paced environment.

Qualifications

• Payroll administration and reporting experience.
• Strong communication and customer service skills.
• Experience handling confidential information.
• Knowledge of payroll processing principles.
• Ability to maintain and organize HR records.
• Experience with onboarding and offboarding processes.

Responsibilities

• Coordinate and process bi-weekly payroll.
• Assist benefits programs and vendor invoices.
• Coordinate pre-employment and onboarding activities for new employees.
• Ensure completions of employment paperwork and screenings.
• Coordinate new employee orientation and onboarding materials.
• Maintain confidential HR files and track compliance deadlines.
• Support HR audits and HR reporting.
• Contribute to employee engagement initiatives.

Skills

Microsoft Office

Payroll processing

Communication

Customer service

Attention to detail

Confidentiality

Record management

Teamwork

Education

Associate degree in HR or related field

Bachelor's degree preferred

Tools

HRIS system

Job description

Job Description: Human Resources Specialist

Reports to: Human Resources Manager

FLSA Status: Full-time, Hourly

Summary

The Human Resources Specialist works ON-SITE under the supervision of the Human Resources Manager and provides comprehensive administrative and operational support for SourcePoint's human resources functions. This position is responsible for payroll administration, employee onboarding and offboarding, benefits coordination, personnel record management, preparing reports, providing internal customer service, and ensuring employee compliance with organizational policies. The Human Resources Specialist plays a key role in fostering a professional image of SourcePoint and promoting positive relationships with employees, applicants, volunteers, and external partners.

Payroll Administration

• Coordinate and process bi-weekly payroll.
• Review timesheets for completeness and accuracy, including paid time off, holiday pay, overtime, and payroll adjustments.
• Process employee status changes including merit increases, transfers, and compensation changes.
• Prepare payroll reports and supporting documentation for the Accounting.
• Maintain payroll records in accordance with organizational policies and legal requirements.

Benefits Administration

• Assist in coordinating employee benefit programs including medical, dental, vision, life insurance, flexible spending accounts, retirement plans, and voluntary benefits.
• Assist with reviewing and processing of invoices from benefit vendors and other HR service providers.
• Assist with annual open enrollment.

Employee Onboarding and Offboarding

• Coordinate interview scheduling, job postings, and applicant communication.
• Coordinate all pre-employment and onboarding activities for new employees.
• Prepare new hire documentation and ensure completion of all required employment paperwork.
• Schedule and monitor criminal background checks, fingerprinting, database checks, and other required pre-employment screenings.
• Coordinate new employee orientation.
• Order employee name badges, business cards, and other onboarding materials.
• Process employee separations through HR systems and ensure completion of required offboarding documentation.
• Coordinate final payroll and benefit termination activities.

HR Operations and Continuous Improvement

• Maintain confidential personnel files and HR records.
• Track required employee training, certifications, and compliance deadlines.
• Identify opportunities to improve HR processes and administrative efficiency.
• Assist with audits by gathering and organizing required documentation.
• Assist with HR reporting and special projects.
• Support employee engagement initiatives, recognition programs, and staff and volunteer events.

Qualifications

• Proficiency with Microsoft Office and the ability to learn database systems.
• Knowledge of payroll processing principles and practices.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Exceptional attention to detail and organizational skills.
• Discretion in handling confidential information.
• Ability to manage detailed records and multiple priorities.
• Ability to work independently and collaboratively.

Education & Experience

• Minimum of associate’s degree in human resources, business administration, or a related field, or an equivalent combination of education and relevant experience required. Bachelor’s degree preferred.
• Two years experience in human resources, payroll processing, and benefits administration (preferred).

Essential Physical Requirements / Working Conditions

• Ability to remain in a stationary position, often standing or sitting for extended periods.
• Must be able to lift up to 15 pounds occasionally.

Other

In a small organization, responsibilities may evolve. This position may include other duties assigned to support organizational operations and needs.