Human Resources - Secretary III - ACSD - Apply 10/02/2026

Alabaster City Schools; Alabaster (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Alabaster City Schools is seeking a Secretary III to support the Human Resources department. The role requires a high school diploma or GED and strong computer and telephone skills. Responsibilities include filing, drafts, data entry, and maintaining confidentiality of employee information.

You will assist with clerical tasks, process purchase orders, and support HR staff with routine reports while upholding professional standards and board policies. This is an on-site position in Alabaster, AL.

Qualifications

• High School Diploma or GED required.
• Proficiency in use of computer software.
• Routing software experience preferred.
• Experience in filing and record-keeping.
• Competence in using business equipment.
• Effective telephone skills.
• Knowledge of HR rules and regulations.
• Experience responding to HR programs and procedures.

Responsibilities

• Operate telephone for incoming, outgoing, and interoffice calls.
• Meet and assist visitors in a helpful, courteous, and professional manner.
• Assist with preparation of purchase orders as assigned.
• Maintain confidentiality of school system information and employee data.
• Provide clerical support for department staff as requested.
• File alphabetic, subject, numeric, and geographic records as assigned.
• Compile and type statistical and written reports as requested.
• Type letters of transmittal and routine inquiries and information.
• Maintain equipment and assist with inventory as requested.
• Uphold board policies and maintain professional relationships with staff.

Skills

Telephone skills

Public relations

Record-keeping

Customer service

Office etiquette

Education

High School Diploma or GED

Tools

Computer software

Routing software

Office equipment

Job description

MULTIPLE POSITIONS

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: SECRETARY III - Human Resources

QUALIFICATIONS:

1. High School Diploma or GED.
2. Demonstrated proficiency in use of computer software.
3. Use of computer-based routing software preferred.
4. Experience in filing and record-keeping.
5. Competence in the use of business equipment.
6. Effective telephone skills.
7. Knowledge of the rules and regulations governing Human Resources activities and functions.
8. Experience in responding to human resources programs and procedures.
9. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO: Chief Human Resources Officer

JOB GOALS:

To assist in insuring maximum effectiveness in the operation of the offices of the Human Resources Department

ESSENTIAL FUNCTIONS:

1. Expected work day: Eight hours.
2. Regular and punctual attendance required.
3. Operate telephone for incoming, outgoing, and interoffice calls .
4. Meet and assist visitors in a helpful, courteous, and professional manner.
5. Assist with the preparation of purchase orders as assigned.
6. Maintain the confidentiality of any school system related information and
7. sensitive employee information.
8. Perform duties in a manner that promotes good public relations.
9. Provide clerical support for department staff as requested.
10. Possess skills necessary to perform tasks assigned.
11. Use copy machine and other business equipment.
12. File - alphabetic, subject, numeric, and geographic as assigned.
13. Compile and type statistical and written reports as requested.
14. Compose and type letters of transmittal and routine letters of transmittal
15. and routine letters of inquiry, requests, and information as requested.
16. Type from straight copy/rough draft and enter data.
17. Meet and assist visitors in a helpful, courteous, and professional manner.
18. Maintain equipment and assist with inventory as requested.
19. Maintain proper and professional relationship with other employees.
20. Follow Board policies.
21. Possess visual acuity.
22. Possess physical capability to stand, bend, and lift up to 25 pounds.
23. Possess physical and emotional ability and dexterity as needed to perform
24. required work in a fast-paced, high intensive work environment.
25. Use computer-based routing software.
26. Assist in maintaining employee records and compiling reports for database as needed.

MARGINAL FUNCTION: Any reasonable office related tasks assigned by supervisors.

TERMS OF EMPLOYMENT: 12-months/240 days

EVALUATION:

Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.

SALARY: Appropriate placement on current salary schedule.